Executive Operations & Family Office Leader

Door-Controls-US; Ben Wheeler (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical

Vision

Critical Illness

Supplemental Life Insurance

Short Term Disability

Long Term Disability

401K + Company Match

Legal Shield

Job summary

Door Controls USA is seeking an Executive Operations & Family Office Manager to serve as the operational backbone for DCU leadership and PGSH Holdings LLC. The role oversees critical admin, financial, property, compliance, and organizational matters with discretion and fiduciary stewardship.

You will coordinate executive calendars, prepare leadership materials, and manage cross-functional processes to prevent items from slipping through the cracks.

Qualifications

• Education: Associate degree in Business Administration, Office Administration, Accounting, Finance or a related field.
• 5+ years of experience in executive administration, office management, operations coordination, family office administration, accounting administration, property administration, or a related role.
• Experience supporting senior leaders and managing highly confidential information.
• Knowledge: Proficiency in Microsoft 365, including Outlook, Teams, Excel, Word, SharePoint, and OneDrive.

Responsibilities

• Coordinate executive calendars, meetings, travel, communications, and confidential administrative matters for leadership across DCU and ADS.
• Prepare leadership meeting materials, capture key decisions and action items, and ensure timely follow-up on assigned administrative commitments.
• Schedule quarterly conversation reviews, annual performance reviews, leadership meetings, customer visits, vendor visits, and company events.
• Administer the qualified charity donations flowing through the East Texas Communities Foundation.

Skills

Organizational skills

Planning

Communication

Follow-through

Independent work

Education

Associate degree in Business Administration / Office Administration / Accounting / Finance

Bachelor's degree in Business Administration / Finance / Accounting / Management

Tools

Microsoft 365

Outlook

Teams

Excel

Word

SharePoint

OneDrive

Job description

Door Controls USA is seeking an Executive Operations & Family Office Manager to serve as the operational backbone for DCU leadership and PGSH Holdings LLC. The role oversees critical admin, financial, property, compliance, and organizational matters with discretion and fiduciary stewardship.

You will coordinate executive calendars, prepare leadership materials, and manage cross-functional processes to prevent items from slipping through the cracks.