Executive & Operations Coordinator

DogiZone; Rockville (MD); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Up to 4 weeks paid time off

401(k) with company match

Employee discount on DogiZone services

Referral program

Job summary

DogiZone in Rockville, MD is seeking an Operations & Executive Coordinator to oversee calendars, documents, supplies, inventory, and HR support. You will run the systems that keep leadership moving and document them so future locations can replicate the process.

This role is hands-on and growth-ready, with ownership of recurring tasks, checklists, and SOPs. You will also support shipping, receiving, and basic bookkeeping using QuickBooks.

Qualifications

• 2+ years in office administration, executive support, or operations.
• Proven discretion with confidential financial, HR, or business information.
• Ability to manage calendars, spreadsheets, and new software; QuickBooks experience is a plus (training provided).

Responsibilities

• Executive Support: Manage leadership calendars, deadlines, and follow-ups; track documents needing signatures.
• Operations & Logistics: Run shipping/receiving, order supplies, and inventory checks across locations.
• Financial Admin: Assist with basic bookkeeping in QuickBooks.
• People Support: Assist recruiting, onboarding, and HR paperwork.
• Events: Plan and run day-of logistics for company and client events.
• Systems & Documentation: Maintain filing systems and document recurring processes.

Skills

Executive support

Operations

Calendar management

Discretion

Office administration

Spreadsheets

QuickBooks

Tools

QuickBooks

Job description

Keep the Leadership Team Running Like Clockwork

DogiZone is Rockville's premier dog resort: 18,000 square feet of boarding, daycare, training, and grooming, built over 20 years. We're expanding into new markets, and our leadership team needs an operator who keeps every loop closed while we grow.

We're hiring an Operations & Executive Coordinator to own the engine behind our leadership team: calendars, documents, supplies, inventory, and hiring/hr support. You'll run the systems that keep it all moving, then help document them so every future location can run the same way.

This role keeps the machine running. It is not a desk that waits for instructions.

The Opportunity

• Direct Leadership Access: Work side by side with the executive team and see how a growing multi-service business gets built.
• Systems Ownership: Turn recurring tasks into checklists and SOPs that future locations will run on.
• Room to Grow: This is a starting-point role on purpose. Earn trust, and your scope grows with the company.
• Stability: Join an established business with 20+ years behind it and a clear plan ahead.

What You'll Be Doing

• Executive Support: Manage leadership calendars, deadlines, and follow-ups. Triage communications and track every document waiting on a signature.
• Operations & Logistics: Run shipping and receiving, order supplies, and complete routine inventory checks across designated locations.
• Financial Admin: Assist with basic bookkeeping in QuickBooks using established processes.
• People Support: Support recruiting, hiring events, new-hire onboarding, and HR paperwork.
• Events: Plan and run day-of logistics for company and client events.
• Systems & Documentation: Keep filing systems clean and write down how recurring work gets done.

What Success Looks Like

• Leadership never has to chase a deadline, document, or signature
• Supplies and inventory are stocked before anyone notices they're low
• Hiring events and onboarding run smoothly, with every candidate and new hire looked after
• You spot issues and bring a proposed fix before they become problems

$25–$30/hour, based on experience

• Up to 4 weeks paid time off
• Health, dental, and vision insurance
• 401(k) with company match
• Employee discount on DogiZone services
• Referral program

What We're Looking For

• 2+ years in office administration, executive support, or operations (1 year considered for exceptional candidates)
• A track record of owning recurring processes. You can show us the system, not just tell us you're organized.
• Proven discretion with confidential financial, HR, or business information
• Career stability and tenure in prior roles
• Comfortable with calendars, spreadsheets, and new software. QuickBooks experience is a plus (training provided).
• Reliable transportation for pickups, drop-offs, and inventory checks at more than one location
• Available Monday–Friday, in person in Rockville, MD 20850

Why DogiZone

We run the business on a simple standard: clear roles, measurable outcomes, and no open loops. This role sits at the center of that system, working directly with the people building DogiZone's next chapter. We hire people who live our values:

• Deliver WOW! Through Service
• Have Integrity at All Times
• Safety First
• Positive Team & Family Spirit
• Do More with Less

Ready to Keep Things Running?

If you're the person everyone counts on to get it done, and done right,