Executive Operations Support Specialist - Travel & Meetings

Taku Health Services, LLC; Washington (District of Columbia); On-site; USD 130,000 - 138,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan with company matching

Paid time off

Job summary

Taku Health Services, LLC is seeking an Operations Support Specialist to provide daily operational support to the OASA IE&E, including meeting coordination, travel and calendar management, and records control for sensitive program activities.

You will work with IE&E staff and external partners to schedule secure and non-secure meetings, develop SOPs, prepare executive summaries and briefing packs, and track tasks using CATMS, TMT, and SharePoint.

Qualifications

• Bachelor's degree and 5+ years supporting senior Government Officials
• Experience preparing travel documents in DTS or equivalent
• Active SECRET security clearance

Responsibilities

• Coordinate travel using the Defense Travel System (DTS) across the organization
• Track and maintain records of travel obligations and expenses
• Coordinate transportation with Pentagon Motor Pool and WHS Executive Services
• Schedule/ reserve secure and non-secure conference rooms for meetings
• Develop and maintain SOPs, internal controls, and records management protocols
• Prepare executive summaries, briefing books, talking points, and secure packets
• Maintain team rosters and responsibilities
• Track internal taskers and reporting using CATMS, TMT, or SharePoint
• Support planning, coordination, and execution of engagements
• Coordinate IT, AV/VTC, and scheduling platforms with IE&E staff
• Support assessments, process reviews, and special projects
• Provide additional admin support during surge or continuity ops

Skills

Executive communication

Organizational skills

Govt. official support

Proactive task management

Security clearance handling

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Microsoft Teams

TMT/CATMS workflows

Job description

Taku Health Services, LLC is seeking an Operations Support Specialist to provide daily operational support to the OASA IE&E, including meeting coordination, travel and calendar management, and records control for sensitive program activities.

You will work with IE&E staff and external partners to schedule secure and non-secure meetings, develop SOPs, prepare executive summaries and briefing packs, and track tasks using CATMS, TMT, and SharePoint.