Senior Office Manager & Staff Officer

ENS Solutions, LLC; Charlottesville (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Free Platinum-Level Medical/Dental/VIs

401k Contribution from Day 1

PTO + 11 Paid Federal Holidays

Long & Short Term Disability Insurance

Group Term Life Insurance

Tuition, Certification & Professional

Workers’ Compensation

Relocation Assistance

Job summary

ENS Solutions, LLC seeks an experienced Office Manager/Staff Officer to provide versatile administrative support across the directorate, managing calendars, meetings, and travel while ensuring efficient business processes.

You will coordinate tasking through systems like N-CERTS and MET, prepare reports, maintain records, and work closely with leadership to streamline operations, security groups, and SharePoint administration in a dynamic federal environment.

Qualifications

• Bachelor’s Degree in Business, Management, or related field.
• 7+ years of relevant office management or administrative experience; in lieu of a degree, 10+ years of directly applicable experience.
• Demonstrated interpersonal, organizational, and problem-solving skills.
• Strong written and oral communication skills with the ability to synthesize information and prepare clear, concise materials.
• High level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines.
• Experience interacting with staff at all levels, including senior leaders and external partners.
• Proven ability to work independently on assigned tasks and as part of a collaborative team.
• Technical Skills - Extensive knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using and administering SharePoint sites.
• Demonstrated knowledge of office IT equipment with the ability to operate such equipment.

Responsibilities

• Perform a full range of administrative duties including calendars, meetings, conference rooms, and video teleconference setup.
• Serve as suspense coordinator for the office, using systems like N-CERTS to track and respond to taskers.
• Draft, review, and edit official correspondence, reports, and staff summaries.
• Prepare agendas, distribute read-ahead materials, and track action items to closure.
• Coordinate travel orders and vouchers in the Defense Travel System (DTS) and manage conference planning.
• Maintain office records and SharePoint sites, distribution lists, organizational charts, and recall rosters.
• Maintain security groups and access in Front Office operations.
• Identify administrative issues and assist in SOP development and process improvements.

Skills

Office management experience

Interpersonal skills

Excellent written & verbal коммуникаa

Deadline management

Independent & collaborative

Problem solving

Information handling

Education

Bachelor's Degree in Business/Management or related field

Tools

MS Office Suite

SharePoint

N-CERTS

MET

DTS

PeopleSoft

Job description

ENS Solutions, LLC seeks an experienced Office Manager/Staff Officer to provide versatile administrative support across the directorate, managing calendars, meetings, and travel while ensuring efficient business processes.

You will coordinate tasking through systems like N-CERTS and MET, prepare reports, maintain records, and work closely with leadership to streamline operations, security groups, and SharePoint administration in a dynamic federal environment.