Operations Support Specialist Qualifications

Taku Health Services, LLC; Washington (District of Columbia); On-site; USD 130,000 - 138,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan with company matching

Paid time off

Job summary

Taku Health Services, LLC is seeking an Operations Support Specialist to provide daily operational support to the OASA IE&E, including meeting coordination, travel and calendar management, and records control for sensitive program activities.

You will work with IE&E staff and external partners to schedule secure and non-secure meetings, develop SOPs, prepare executive summaries and briefing packs, and track tasks using CATMS, TMT, and SharePoint.

Qualifications

• Bachelor's degree and 5+ years supporting senior Government Officials
• Experience preparing travel documents in DTS or equivalent
• Active SECRET security clearance

Responsibilities

• Coordinate travel using the Defense Travel System (DTS) across the organization
• Track and maintain records of travel obligations and expenses
• Coordinate transportation with Pentagon Motor Pool and WHS Executive Services
• Schedule/ reserve secure and non-secure conference rooms for meetings
• Develop and maintain SOPs, internal controls, and records management protocols
• Prepare executive summaries, briefing books, talking points, and secure packets
• Maintain team rosters and responsibilities
• Track internal taskers and reporting using CATMS, TMT, or SharePoint
• Support planning, coordination, and execution of engagements
• Coordinate IT, AV/VTC, and scheduling platforms with IE&E staff
• Support assessments, process reviews, and special projects
• Provide additional admin support during surge or continuity ops

Skills

Executive communication

Organizational skills

Govt. official support

Proactive task management

Security clearance handling

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Microsoft Teams

TMT/CATMS workflows

Job description

Operations Support Specialist Qualifications

Job Locations

US-DC-District of Columbia

Overview

Accelerating the delivery of care and providing superior force health readiness across the Military, Federal, and Civilian landscapes. Taku is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management areas.

Summary

The Operations Support Specialist Qualifications will provide daily operational support to the OASA IE&E which includes ODASAs and not limited to meeting and schedule/calendar coordination, facilities and equipment management, and meeting logistics support.

Responsibilities

• Coordinate travel using the Defense Travel System (DTS) across the organization
• Tracking and maintaining records of travel obligations and expenses for reporting purposes
• Coordinate transportation by liaising with Washington Headquarters Services Executive Services Directorate utilizing the Pentagon Motor Pool
• Schedule and reserve secure and non-secure conference rooms for classified and unclassified meetings
• Develop, implement, and maintain administrative Standard Operating Procedures (SOPs), internal controls, and records management protocols for organizational documentation
• Develop, draft, and prepare decision-ready/read-ahead materials including executive summaries (EXSUMs), briefing books, talking points, memorandums, and secure meeting packets
• Maintain roster of current team members and their responsibilities
• Track and manage internal taskers, correspondence, and reporting requirements using SharePoint, Correspondence and Task Management System (CATMS), or Task Management Tool (TMT) platforms
• Serve as the primary administrative official supporting planning, coordination, and execution of internal and external engagements
• Coordinate with IE&E staff and external stakeholders on IT systems, Audio Visual/Video Teleconferencing (AV/VTC) technology, and scheduling platforms
• Support organizational assessments, process reviews, and special projects on behalf of the leadership.
• Provide additional administrative support as required during surge or continuity operations

Qualifications

Necessary Skills and Knowledge

• Proficiency using Microsoft Office Suite, SharePoint, Microsoft Teams, and workflow platforms (e.g., Task Management Tool (TMT) and Correspondence and Task Management System (CATMS))
• Strong writing, editing, and executive communication skills
• Strong organizational skills and experience supporting Political Appointees, Senior Executive Service (SES) or Flag/General Officers
• Knowledge of Army Secretariat administrative procedures and executive support protocols
• Ability to proactively manage taskings, logistics, and operational challenges

Minimum Qualifications

• Bachelor's degree and a minimum of 5 years of relevant experience supporting senior Government Officials
• Experience preparing travel documents and managing authorizations in the Defense Travel System (DTS)
• Active SECRET security clearance

Pay and Benefits

The salary range for this position is $130,000 to $138,000 annually

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.