Executive Support Specialist I - Calendar & Travel

General Dynamics - Ordnance and Tactical Systems (FL,TX,VA, IL); Saint Petersburg (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

General Dynamics Ordnance and Tactical Systems (OTS) in Saint Petersburg, FL is seeking an Exec Admin Svcs Specialist I to provide executive secretarial support and ensure confidential, tactful coordination across offices.

You will prepare correspondence, reports, agendas and minutes using Microsoft Office, manage calendars and travel arrangements, screen calls and visitors, and contribute to developing administrative standards and processes within the organization.

Qualifications

• Associate's Degree and 0-3 years' experience OR an equivalent combination of relevant education and/or experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint)

Responsibilities

• Provides secretarial/administrative support to one or more executives, exercising confidentiality, tact and diplomacy.
• Uses business software applications (e.g., Word, Excel, PowerPoint) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars and diaries; arranges business travel and meeting logistics; tracks expenses.
• Participates in development and implementation of administrative standards, policies and practices.

Skills

Microsoft Office

Education

Associate's Degree

Bachelor's Degree (preferred)

Job description

General Dynamics Ordnance and Tactical Systems (OTS) in Saint Petersburg, FL is seeking an Exec Admin Svcs Specialist I to provide executive secretarial support and ensure confidential, tactful coordination across offices.

You will prepare correspondence, reports, agendas and minutes using Microsoft Office, manage calendars and travel arrangements, screen calls and visitors, and contribute to developing administrative standards and processes within the organization.