Executive Operations Specialist — CEO Travel & Calendar

LENS Inc.; Los Angeles (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

LENS Inc. in Los Angeles, CA is seeking an Executive Operations Associate to support the CEO and the business, driving transformational change and ensuring smooth operations.

You will own travel arrangements, optimize the CEO’s calendar, manage contacts, and coordinate across time zones, while upholding high judgment and discretion in a fast-paced, high-trust environment. This role requires experience supporting leaders, exceptional organizational skills, and fluency with AI-enabled productivity

Qualifications

• 1+ years of experience supporting leaders in fast-moving environments.
• Exceptional travel, calendar and time orchestration skills.
• Demonstrated ability to operate in high-stakes, high-trust environments.
• High judgment and discretion with confidential information.
• Operational excellence across tools and systems (Google Workspace, Slack, Notion).
• Comfort with AI-enabled productivity tools to increase speed and accuracy.

Responsibilities

• Travel planning and logistics for the CEO, including itinerary and contingency options.
• Daily administrative support and calendar optimization to maximize time.
• Contact management and maintenance of accurate lists.

Skills

Travel planning

Calendar management

Contact management

Executive support

High-trust environments

AI productivity tools

Operational excellence

Google Workspace

Slack

Notion or equivalent

Tools

Google Workspace

Slack

Notion

Travel booking platforms

Calendar apps

Job description

LENS Inc. in Los Angeles, CA is seeking an Executive Operations Associate to support the CEO and the business, driving transformational change and ensuring smooth operations.

You will own travel arrangements, optimize the CEO’s calendar, manage contacts, and coordinate across time zones, while upholding high judgment and discretion in a fast-paced, high-trust environment. This role requires experience supporting leaders, exceptional organizational skills, and fluency with AI-enabled productivity