CEO Support & Operations Specialist

LENS; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

LENS in Los Angeles is seeking an Executive Operations Associate to support the CEO and drive transformational change. You will manage the CEO’s travel, optimize the calendar, and handle daily administrative tasks to ensure peak performance.

You will work with the Preventers to advance the mission, maintain high discretion with confidential information, and leverage Google Workspace, Slack, and AI-enabled tools to keep operations running smoothly in a fast-paced, startup-like environment.

Qualifications

• 1+ years of experience supporting leaders.
• Exceptional travel, calendar and time orchestration skills, including managing complex itineraries across time zones.
• Demonstrated ability to operate in high-stakes, high-trust environments where scheduling errors can impact business relationships.
• High judgment and discretion, with a track record of handling confidential information.
• Operational excellence across tools and systems, including Google Workspace, Slack, calendar and travel booking platforms, and Notion or equivalent.
• Comfort and fluency with AI-enabled productivity tools to increase speed and accuracy in communication and coordination workflows.

Responsibilities

• Travel planning and logistics. Own the CEO’s travel arrangements end-to-end, including itinerary and rapid problem solving.
• Daily administrative support. Optimize the CEO’s calendar to ensure every commitment is high-impact and smooth.
• Contact management. Organize and maintain contact lists with accuracy and care.

Skills

Travel planning

Calendar management

Time orchestration

High judgment

Discretion

Operational excellence

AI productivity tools

Google Workspace

Slack

Notion

Tools

Google Workspace

Slack

Notion

Travel booking platforms

Job description

LENS in Los Angeles is seeking an Executive Operations Associate to support the CEO and drive transformational change. You will manage the CEO’s travel, optimize the calendar, and handle daily administrative tasks to ensure peak performance.

You will work with the Preventers to advance the mission, maintain high discretion with confidential information, and leverage Google Workspace, Slack, and AI-enabled tools to keep operations running smoothly in a fast-paced, startup-like environment.