LA-Based Executive Operations Scheduler

LENS Inc.; Los Angeles (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

LENS Inc. is seeking an Executive Operations/Scheduler in Los Angeles to drive transformational calendar and coordination work for the Co-Founder/CEO.

You will own complex schedules, anticipate conflicts, and ensure the CEO's time is optimized for high-value initiatives across multiple time zones and stakeholders. You will also provide project and operational support, manage internal events, and keep leadership aligned on deadlines.

Qualifications

• 8+ years supporting leaders, incl. 4–6 years with senior executives in fast-moving environments.
• Exceptional calendar and time orchestration across time zones and stakeholders.
• Demonstrated ability to operate in high-trust environments with scheduling impact.
• Strong executive communication, drafting clear emails, agendas, and follow-ups.
• High judgment and discretion handling confidential information.
• Operational excellence across tools and systems (Google Workspace, Slack, Notion).
• Comfort with AI-enabled productivity tools to increase speed and accuracy.
• Experience in externally-facing leadership roles, incl. government/public sector exposure.

Responsibilities

• Executive calendar management for the Co-Founder/CEO, coordinating complex schedules and priorities.
• Manage scheduling from outreach to confirmed meetings, across internal and external stakeholders.
• Provide project and operational support for initiatives to improve organizational effectiveness.
• Offer ongoing operational support to leadership, plan internal events, and back cross-functional projects as needed.

Skills

Executive calendar management

Scheduling and time orchestration

Project coordination

Operational support

Executive communication

High judgment & discretion

Tools proficiency (G Suite, Slack)

AI-enabled productivity tools

Tools

Google Workspace

Slack

Notion

Job description

LENS Inc. is seeking an Executive Operations/Scheduler in Los Angeles to drive transformational calendar and coordination work for the Co-Founder/CEO.

You will own complex schedules, anticipate conflicts, and ensure the CEO's time is optimized for high-value initiatives across multiple time zones and stakeholders. You will also provide project and operational support, manage internal events, and keep leadership aligned on deadlines.