Executive Operations & Scheduling Specialist

Des Moines Area Community College; Ankeny (IA); On-site; USD 37,000 - 41,000; Full time

Job summary

Des Moines Area Community College is seeking an experienced administrative assistant to support the Operations department and executive-level activities. The role handles payroll-related tasks, budgeting, scheduling, and cross‑department coordination.

The position requires strong communication, customer service, and Microsoft Office skills, with a track record in fast-paced educational environments. Monday–Friday day hours in Ankeny, IA, with a comprehensive set of HR and campus resources.

Qualifications

• High school diploma or equivalent.
• Four years of clerical or general office experience.
• Post-secondary education may substitute for up to one year of the required experience.
• Strong customer service experience and communication skills.
• Proficient with Microsoft applications to create/manipulate spreadsheets, extract data, produce reports and PowerPoint presentations.

Responsibilities

• Serve as liaison between administrator, staff, and external agencies.
• May serve as office manager supervising work study or non-regular employees.
• Prepare and process personnel and payroll documents; monitor leave usage.
• Process work orders, purchase orders, expense reports and pays; order supplies.
• Greet visitors, screen calls, schedule appointments and arrange travel.
• Assist in budget preparation; monitor expenditures and perform transfers.
• Prepare correspondence, minutes, reports, and maintain files.
• Support VP of Operations in facilities management and coordination.

Skills

Customer service

Communication skills

Time management

Microsoft Office

Data extraction

PowerPoint

Spreadsheet skills

Education

High school diploma or equivalent

Job description

Des Moines Area Community College is seeking an experienced administrative assistant to support the Operations department and executive-level activities. The role handles payroll-related tasks, budgeting, scheduling, and cross‑department coordination.

The position requires strong communication, customer service, and Microsoft Office skills, with a track record in fast-paced educational environments. Monday–Friday day hours in Ankeny, IA, with a comprehensive set of HR and campus resources.