Hybrid Executive Recruiting Assistant & Scheduling Maestro

Principal International; Des Moines, Northern (IA, KY); Hybrid; USD 3,901,000 - 5,286,000; Full time

Job summary

Principal Asset Management is seeking an Executive Assistant to partner with our Executive Recruiting team in Des Moines, IA. You will provide critical administrative and logistical support, manage calendars across senior leaders and EMG members, and ensure a high-touch, seamless candidate experience throughout the recruitment process.

The role requires 6+ years of related experience, exceptional organizational skills, discretion, and the ability to navigate complex schedules and travel

Qualifications

• 6+ years of related experience or equivalent demonstrated through work experience, training, or education.
• Significant administrative or executive support experience in a fast-paced environment.
• Experience supporting executive recruiting or C-suite executives.
• Advanced calendar management and scheduling expertise.
• Experience coordinating travel arrangements and logistics.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and sound judgment.

Responsibilities

• Serve as a key liaison between Executive Recruiting, executives, and EMG members.
• Provide calendar management, meeting coordination, and travel planning support.
• Build relationships with executives, recruiters, candidates, and admins.
• Deliver a high-touch, white-glove candidate experience throughout recruitment.
• Manage complex calendars across multiple executives and time zones.
• Coordinate interviews and meetings with attention to priorities and schedules.
• Respond quickly to changes to ensure a seamless recruitment experience.
• Coordinate complex domestic and international travel and itineraries.
• Develop and manage travel logistics, including transportation and lodging.
• Maintain professional discretion and conduct during all scheduling activities.
• Ensure flawless logistics from planning to completion.

Skills

Executive support

Calendar management

Travel planning

Verbal communication

Written communication

Discretion

Relationship building

Prioritization

Education

High school diploma

Associate degree preferred

Job description

Principal Asset Management is seeking an Executive Assistant to partner with our Executive Recruiting team in Des Moines, IA. You will provide critical administrative and logistical support, manage calendars across senior leaders and EMG members, and ensure a high-touch, seamless candidate experience throughout the recruitment process.

The role requires 6+ years of related experience, exceptional organizational skills, discretion, and the ability to navigate complex schedules and travel