Executive Operations & Project Manager

Embedded Shishya; Los Angeles (CA); Hybrid; USD 34,000 - 48,000; Part time

Job summary

Viva Wellness Drip is seeking an exceptionally organized, proactive Executive Operations & Project Manager to work directly alongside our founders and help drive the company’s next stage of growth. This role spans operations, project management, and strategy, including coordinating priorities, managing projects across departments, onboarding contractors, and preparing for major wellness initiatives.

You’ll be an operational right hand, bringing structure to a fast-moving startup, keeping

Qualifications

• Minimum 3 years of experience supporting executives, founders, or leadership teams.
• Strong project management and organizational skills.
• Excellent written and verbal communication.
• Exceptional attention to detail.
• Ability to prioritize multiple projects simultaneously.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to work independently with minimal supervision.
• Must be located within commuting distance of Los Angeles, California.

Responsibilities

• Manage executive calendars, scheduling, and meeting coordination.
• Organize weekly priorities and executive action items.
• Track deadlines and ensure follow-through on key initiatives.
• Prepare meeting agendas and document action items.
• Coordinate executive travel and logistics when needed.
• Assist with executive correspondence and internal communications.
• Keep company projects organized and moving forward across departments.
• Coordinate timelines across multiple departments.
• Follow up with vendors, contractors, partners, and internal team members.
• Assist with launching new services, programs, and business initiatives.
• Help identify operational bottlenecks and recommend solutions.
• Ensure projects are completed accurately and on schedule.
• Organize company files, documents, and internal systems.
• Maintain and update SOPs.
• Assist with contractor onboarding and administrative processes.
• Help improve operational workflows and efficiencies.
• Coordinate communication between departments.
• Support day-to-day administrative and operational needs.
• Work closely with founders and cross-functional teams.

Skills

Project management

Organizational skills

Written communication

Verbal communication

Attention to detail

Time management

Independent work

Google Workspace

Microsoft Office

Tools

Asana

ClickUp

Monday.com

Trello

Notion

Job description

Executive Operations & Project Manager

Location: Los Angeles, CA (Hybrid)

Job Type: Independent Contractor (1099)

Hours: Approximately 10 Hours per Week to Start

Compensation: $25–35/hour (Based on Experience)

About Viva Wellness Drip

Viva Wellness Drip is a rapidly growing concierge wellness company dedicated to delivering premium healthcare experiences directly to our clients. We specialize in mobile IV therapy, wellness injections, peptide programs, aesthetic treatments, concierge nursing, corporate wellness services, luxury hospitality partnerships, and wellness activations throughout the United States.

As we continue expanding our services, partnerships, and operations, we're looking for an exceptionally organized, proactive, and resourceful Executive Operations & Project Manager to work directly alongside our founders and help drive the company's next stage of growth.

This is an exciting opportunity to become one of the first operational leaders within a fast-growing company where you'll gain exposure to nearly every aspect of the business—from operations and project management to strategic initiatives, marketing, hiring, partnerships, and company-wide growth.

Position Overview

This is not a traditional Executive Assistant position.

We're looking for someone who enjoys bringing structure to a fast-moving business, solving problems before they arise, keeping projects organized, and ensuring nothing falls through the cracks.

As our Executive Operations & Project Manager, you'll serve as the operational right hand to our founders, helping coordinate priorities, manage projects, improve communication across departments, and keep multiple business initiatives moving forward simultaneously.

Every day will look different. One day you may be coordinating a new service launch, the next you may be helping onboard new contractors, organizing company documentation, following up on strategic partnerships, or helping prepare for a major corporate wellness event.

If you're someone who thrives in an entrepreneurial environment, enjoys wearing multiple hats, and wants to grow alongside a rapidly expanding company, we'd love to hear from you.

Key Responsibilities:

Executive Operations

• Manage executive calendars, scheduling, and meeting coordination.
• Organize weekly priorities and executive action items.
• Track deadlines and ensure follow-through on key initiatives.
• Prepare meeting agendas and document action items.
• Coordinate executive travel and logistics when needed.
• Assist with executive correspondence and internal communications.

Project Management

• Keep company projects organized and moving forward.
• Coordinate timelines across multiple departments.
• Follow up with vendors, contractors, partners, and internal team members.
• Assist with launching new services, programs, and business initiatives.
• Help identify operational bottlenecks and recommend solutions.
• Ensure projects are completed accurately and on schedule.

Business Operations

• Organize company files, documents, and internal systems.
• Maintain and update Standard Operating Procedures (SOPs).
• Assist with contractor onboarding and administrative processes.
• Help improve operational workflows and efficiencies.
• Coordinate communication between departments.
• Support day-to-day administrative and operational needs.

Cross-Functional Support

Work closely with our founders and collaborate with departments including:

• Business Development
• Marketing
• Operations
• Clinical Services
• Dispatch & Wellness Coordinators
• Inventory Management
• Events & Corporate Wellness

You’ll help ensure projects remain aligned, organized, and progressing efficiently across the organization.

Qualifications:

Required

• Minimum 3 years of experience supporting executives, founders, or leadership teams.
• Strong project management and organizational skills.
• Excellent written and verbal communication.
• Exceptional attention to detail.
• Ability to prioritize multiple projects simultaneously.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to work independently with minimal supervision.
• Must be located within commuting distance of Los Angeles, California.

Preferred

• Experience working in a startup or high-growth company.
• Healthcare, wellness, hospitality, or concierge service experience.
• Experience creating or improving business systems and operational processes.
• Familiarity with project management platforms such as Asana, ClickUp, Monday.com, Trello, or Notion.
• Experience supporting multiple executives or departments.

What We’re Looking For

The ideal candidate is proactive, dependable, resourceful, and naturally takes ownership.

You're the type of person who notices problems before others do, enjoys creating organization from complexity, communicates professionally, and takes pride in helping a business operate more efficiently.

You don’t wait to be told what to do—you anticipate needs, solve problems, and help move the company forward.

Most importantly, you’re excited about joining a fast-growing company where you’ll have the opportunity to grow your responsibilities and make a meaningful impact.

Compensation & Growth

This position begins as a 1099 Independent Contractor through an initial 90-day contract-to-hire engagement.

The first 90 days are intended to ensure a strong mutual fit while providing an opportunity for both you and Viva Wellness Drip to build a successful long-term working relationship.

Following a successful engagement, there is significant opportunity for increased hours, expanded responsibilities, and transition into a long-term part-time or full-time role as the company continues to grow.

Why Join Viva Wellness Drip?

At Viva Wellness Drip, you’ll work directly alongside the founders of an ambitious and rapidly expanding concierge wellness company.

Your work will have a direct impact on how the company grows, scales, and operates. You’ll help build systems, improve efficiency, support exciting new initiatives, and contribute to a company that’s redefining how wellness services are delivered.

• If you're looking for a role where your ideas matter, your work has a meaningful impact, and your career can grow alongside an innovative company, we'd love to hear from you.