Growth-Driven Executive Operations & Projects Lead

Embedded Shishya; Los Angeles (CA); Hybrid; USD 34,000 - 48,000; Part time

Job summary

Viva Wellness Drip is seeking an exceptionally organized, proactive Executive Operations & Project Manager to work directly alongside our founders and help drive the company’s next stage of growth. This role spans operations, project management, and strategy, including coordinating priorities, managing projects across departments, onboarding contractors, and preparing for major wellness initiatives.

You’ll be an operational right hand, bringing structure to a fast-moving startup, keeping

Qualifications

• Minimum 3 years of experience supporting executives, founders, or leadership teams.
• Strong project management and organizational skills.
• Excellent written and verbal communication.
• Exceptional attention to detail.
• Ability to prioritize multiple projects simultaneously.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to work independently with minimal supervision.
• Must be located within commuting distance of Los Angeles, California.

Responsibilities

• Manage executive calendars, scheduling, and meeting coordination.
• Organize weekly priorities and executive action items.
• Track deadlines and ensure follow-through on key initiatives.
• Prepare meeting agendas and document action items.
• Coordinate executive travel and logistics when needed.
• Assist with executive correspondence and internal communications.
• Keep company projects organized and moving forward across departments.
• Coordinate timelines across multiple departments.
• Follow up with vendors, contractors, partners, and internal team members.
• Assist with launching new services, programs, and business initiatives.
• Help identify operational bottlenecks and recommend solutions.
• Ensure projects are completed accurately and on schedule.
• Organize company files, documents, and internal systems.
• Maintain and update SOPs.
• Assist with contractor onboarding and administrative processes.
• Help improve operational workflows and efficiencies.
• Coordinate communication between departments.
• Support day-to-day administrative and operational needs.
• Work closely with founders and cross-functional teams.

Skills

Project management

Organizational skills

Written communication

Verbal communication

Attention to detail

Time management

Independent work

Google Workspace

Microsoft Office

Tools

Asana

ClickUp

Monday.com

Trello

Notion

Job description

Viva Wellness Drip is seeking an exceptionally organized, proactive Executive Operations & Project Manager to work directly alongside our founders and help drive the company’s next stage of growth. This role spans operations, project management, and strategy, including coordinating priorities, managing projects across departments, onboarding contractors, and preparing for major wellness initiatives.

You’ll be an operational right hand, bringing structure to a fast-moving startup, keeping