Executive Operations & Productivity Specialist

Jobtailor; Englewood Cliffs (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Jobtailor is seeking an experienced administrative professional in New Jersey to manage calendars, coordinate meetings, and prepare agendas with supporting materials. You will track action items, provide status updates, and help optimize workflows using AI tools like ChatGPT and Copilot.

Strong writing and organizational skills are essential, with a track record of timely follow-through and effective communication across departments and leadership.

Qualifications

• Experience managing complex calendars and coordinating meetings across multiple stakeholders.
• Proven ability to draft, edit, and format professional documents and presentations.
• Strong organizational and time-management skills with detail orientation.

Responsibilities

• Draft, edit, and format professional documents, presentations, proposals, and reports.
• Coordinate communication between departments and leadership.
• Prepare recurring and ad hoc reports and dashboards.
• Document meeting action items, assign ownership, and track completion.
• Identify bottlenecks and suggest workflow improvements using AI tools.

Skills

Calendar Management

Organizational Skills

Written and Verbal Communication

Time Management

Problem-Solving

Follow-Through

Stakeholder Management

Attention to Detail

Education

High School Diploma or Equivalent

Tools

AI Tools

ChatGPT

Microsoft Copilot

Job description

Jobtailor is seeking an experienced administrative professional in New Jersey to manage calendars, coordinate meetings, and prepare agendas with supporting materials. You will track action items, provide status updates, and help optimize workflows using AI tools like ChatGPT and Copilot.

Strong writing and organizational skills are essential, with a track record of timely follow-through and effective communication across departments and leadership.