Administrative Assistant - Talent Pool

Outsourcing Advantage; United States; Remote; USD 36,000 - 46,000; Full time

Benefits offered by this job

Weekly payments

Weekends off

Growth opportunities

Diverse projects

Supportive environment

Job summary

Outsourcing Advantage is seeking highly organized Administrative Assistants, Executive Assistants and General VAs to join our talent pool. You will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.

Requirements include 2+ years of experience, excellent English, and proficiency with Microsoft Office, Google Workspace, and PM tools.

Qualifications

• 2+ years of administrative or executive assistant experience.
• Excellent English communication skills.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with calendars, scheduling, and email management.
• Ability to multitask and work independently.
• Familiarity with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.

Responsibilities

• Manage calendars, appointments, and meetings.
• Coordinate emails and business correspondence.
• Prepare reports, presentations, and documents.
• Organize files and maintain accurate records.
• Handle data entry and CRM updates.
• Coordinate travel arrangements when required.
• Support project management and operational tasks.
• Perform general administrative duties.

Skills

English communication

Organizational skills

Time management

Microsoft Office

Google Workspace

Calendar management

Email management

Multitasking

Asana

Trello

ClickUp

Monday.com

CRM familiarity

Remote work experience

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

Asana

Trello

ClickUp

Monday.com

HubSpot

Salesforce

Zoho

Job description

Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses. We are seeking highly organized and proactive Administrative Assistants, Executive Assistants and Gneral VAs to join our talent pool. In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.

Key responsibilities include:

• Manage calendars, appointments, and meetings.
• Coordinate emails and business correspondence.
• Prepare reports, presentations, and documents.
• Organize files and maintain accurate records.
• Handle data entry and CRM updates.
• Coordinate travel arrangements when required.
• Support project management and operational tasks.
• Perform general administrative duties.

Requirements

• 2+ years of administrative or executive assistant experience.
• Excellent English communication skills.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with calendars, scheduling, and email management.
• Ability to multitask and work independently.
• Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).
• Experience supporting executives, business owners, or senior leadership.
• Experience working remotely with U.S.-based companies or international teams.
• Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).
• Experience preparing reports, presentations, and meeting minutes.
• Strong problem-solving skills with the ability to anticipate needs and work independently.
• Experience coordinating travel arrangements and managing expense reports.
• Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.
• Ability to adapt quickly to new software and changing priorities.

Benefits

• Opportunity to work on diverse and exciting projects.
• Supportive and collaborative work environment.
• Weekly payments.
• Weekends off.
• Growth opportunities.