Executive Support & Operations Lead

Jobtailor; Denver (CO); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor in Denver, CO seeks an experienced Executive Assistant to support the Director and C-level leaders, coordinating calendars, travel, and correspondence. You will work with a team to sustain a productive office and ensure seamless information flow.

Ideal candidates excel in organization, discretion, and proactive problem solving, thrive under tight deadlines, and bring a positive, can-do attitude with a sense of humor to support senior leaders and drive company goals.

Qualifications

• At least 5+ years directly supporting Director or C‑Level personnel.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, OneNote and PowerPoint).
• Experience handling confidential information with discretion and diplomacy.
• Exceptional organizational and time-management skills.
• Ability to work independently and under tight deadlines.
• Detail-oriented mindset with precision in execution.
• Ability to manage up and communicate effectively with leadership.
• Positive, can-do attitude with a sense of humor.

Responsibilities

• Own calendars, travel, and expenses of originators; maintain a welcoming Denver office environment.
• Manage multiple work streams and adapt as priorities shift.
• Identify potential issues early and propose effective solutions.
• Work autonomously to prioritize tasks and meet deadlines.
• Coordinate meetings, handle correspondence, and ensure accurate information flow.
• Oversee travel arrangements, including flights and accommodations, and handle last‑minute changes.
• Greet visitors and serve as the first point of contact for clients and guests.
• Maintain conference room bookings, office cleanliness, and supply inventory.

Skills

Executive support

MS Office proficiency

Discretion and diplomacy

Organizational skills

Self-motivated / proactive

Communication with executives

Tools

Outlook

Word

Excel

Teams

OneNote

PowerPoint

Job description

Jobtailor in Denver, CO seeks an experienced Executive Assistant to support the Director and C-level leaders, coordinating calendars, travel, and correspondence. You will work with a team to sustain a productive office and ensure seamless information flow.

Ideal candidates excel in organization, discretion, and proactive problem solving, thrive under tight deadlines, and bring a positive, can-do attitude with a sense of humor to support senior leaders and drive company goals.