Executive Operations Partner to the COO

Illumina; United States; On-site; USD 60,000 - 89,000; Full time

Benefits offered by this job

Health/dental/vision coverage

Retirement benefits

Paid time off

Equity potential

Genomics sequencing access

Job summary

Illumina is seeking an experienced Senior Administrative Partner to support the COO and Global Operations. The role requires expert calendar management, travel planning, and executive communication across domestic and international teams.

You will coordinate meetings, prepare reports, and manage expense processes while representing Illumina with professionalism and confidentiality. A minimum 6+ years' experience and MS Office proficiency are expected.

Qualifications

• Typically requires a minimum of 6+ years of related experience.
• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
• Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level.

Responsibilities

• Reports to the Chief Operating Officer and supports Global Operations.
• Manages executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Develops highly collaborative working relationship with keen understanding of leader’s priorities.
• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
• Prepares reports by collecting and analyzing information.
• Answers, screens and directs telephone calls.
• Provides information by answering questions and requests.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes, reconciles and submits expense reports in Concur.
• Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values.
• Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Manages confidential information which requires utmost discretion and adherence to corporate governance policies.
• Organizes and plans a variety of events including conferences and meetings.

Skills

Calendar management

Meeting & event planning

Presentation preparation

Proficient in MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Illumina is seeking an experienced Senior Administrative Partner to support the COO and Global Operations. The role requires expert calendar management, travel planning, and executive communication across domestic and international teams.

You will coordinate meetings, prepare reports, and manage expense processes while representing Illumina with professionalism and confidentiality. A minimum 6+ years' experience and MS Office proficiency are expected.