Sr Administrative Partner

Illumina; San Diego (CA); On-site; USD 59,000 - 90,000; Full time

Benefits offered by this job

Genomics sequencing access

Health/Dental/Vision

Retirement benefits

Paid time off

Job summary

Illumina in San Diego, CA seeks a Sr Administrative Partner to support the Chief Operating Officer and Global Operations. You will manage executive calendars, travel logistics, and critical reporting, while coordinating with multiple departments worldwide.

The role requires 6+ years of experience, strong Outlook/Office skills, and on-site presence about four days a week, with a focus on efficiency and confidentiality.

Qualifications

• Typically requires a minimum of 6+ years of related experience.
• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
• Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level.
• Must have a high level of proficiency in Outlook, Word, Excel and Power Point.
• Role is expected to be on-site an average of 4 days+ per week.

Responsibilities

• Reports to the Chief Operating Officer and supports Global Operations.
• Manages executive appointment schedules, meetings, travel and teleconferences.
• Develops collaborative working relationships with leaders’ priorities.
• Prepares reports by collecting and analyzing information.
• Organizes and plans events including conferences and meetings.
• Acts as an ambassador for Illumina and collaborates across departments globally.

Skills

Calendar management

Meeting and event planning

Presentations preparation

Conference registration

Expense report administration

Professional presence

MS Office proficiency

Tools

Concur

Job description

What if the work you did every day could impact the lives of people you know? Or all of humanity? At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients. Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Responsibilities

• Reports to the Chief Operating Officer and supports Global Operations.
• Manages executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Develops highly collaborative working relationship with keen understanding of leader’s priorities.
• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
• Prepares reports by collecting and analyzing information.
• Answers, screens and directs telephone calls.
• Provides information by answering questions and requests.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes, reconciles and submits expense reports in Concur.
• Acts as an ambassador for Illumina - internally & externally, exhibiting a positive attitude and living our values.
• Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Manages confidential information which requires utmost discretion and adherence to corporate governance policies.
• Organizes and plans a variety of events including conferences and meetings.

Requirements

• Typically requires a minimum of 6+ years of related experience
• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
• Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level.
• Must have a high level of proficiency in Outlook, Word, Excel and Power Point.
• Role is expected to be on-site an average of 4 days+ per week.
• Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position.
• Changes to individual responsibilities may occur due to business needs.

The estimated base hourly range for the Sr Administrative Partner role based in the United States of America is: $43.26 - $64.90. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. The range reflects long-term growth in the role; therefore, most candidates are hired between the minimum and middle of the range. Placement depends on experience, skills, location, and internal equity. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.

Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws.

Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact [e-mail]. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.

The potential of genomics to change the world is unparalleled. At Illumina, we are leading the way. Our technology empowers researchers and clinicians globally to improve cancer treatments, change the course of diseases, protect the environment, and fight food insecurity. We are made up of dedicated professionals, all-in on creating a better world - and we need every skill set on our path to making genomics useful for all. Learn more about life at Illumina.

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