Executive Administrative Partner to the COO

Pacific Northwest National Laboratory

Richland (WA)

On-site

USD 48,000 - 69,000

Full time

14 days+

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Benefits offered by this job

Health insurance

Flexible work schedules

Pension plan

Job summary

Pacific Northwest National Laboratory seeks an experienced administrative professional to support the COO of the Integrated Discovery Sciences Directorate. The role focuses on high-level calendar management, travel coordination, and preparing materials for leadership meetings.

Onsite work is preferred, with a strong emphasis on discretion and coordinating across directorate partners. The ideal candidate has substantial executive support experience, excels at prioritizing multiple tasks, and is

Qualifications

High school diploma/GED with 12 years of relevant administrative experience or AA degree with 10 years of relevant experience.
Experience in planning meetings and coordinating travel.
Significant experience providing high-level administrative support to a senior executive including managing complex schedules and confidential information.

Responsibilities

Serve as the primary administrative partner to the COO, independently managing a complex calendar, meeting requests, email follow-up, competing priorities, and day-to-day office needs.
Coordinate meetings led by the COO, develop agendas, assemble pre-read materials, capture decisions, track actions and ensure closure.
Draft, edit, and proofread correspondence, briefings, reports, presentations, and other materials with sound judgment on content and urgency.
Use AI-enabled tools to support drafting, summarization, information organization, meeting prep, and workflow improvement while protecting sensitive information.