Executive Operations Partner - AI-Driven CEO Support

Gusto; Scottsdale, Northern (AZ, KY); Hybrid; USD 82,000 - 101,000; Full time

Benefits offered by this job

Equity (RSUs)

Benefits

Job summary

Symmetry Software seeks an autonomous Executive Operations Partner to support the CEO and leadership, owning complex scheduling, travel, and executive communications. You will embed AI workflows, draft summaries, and coordinate cross-functional activities while maintaining discretion and strategic influence.

You will partner with finance and the leadership team to streamline calendars, travel, and events, ensuring high-quality, timely outcomes in a fast-growing environment at Scottsdale and

Qualifications

• 4+ years supporting VP-level or above executives, incl. calendaring, travel and event planning.
• Demonstrated AI fluency; design and adopt AI workflows with context and constraints.
• Autonomous, strategic working style with proactive value addition.
• Influence across leaders and teams with clarity and discretion.
• Outstanding organization and judgment under pressure; strong prioritization.

Responsibilities

• Own calendar management and meeting rhythms for the CEO and leaders.
• Partner to operationalize meeting cadences and follow-through.
• Embed AI-enabled systems to draft summaries, extract actions, and accelerate work.
• Triages inboxes and represents leaders with external partners on priorities.
• Draft executive presentations and company-wide communications.
• Lead complex travel and events for leadership.
• Manage expenses and budgets with finance partners; improve admin systems.
• Act as trusted thought partner, surface risks, and shape workflows.

Skills

AI fluency

Executive support

Calendar management

Cross-functional collaboration

Google Suite

Communication

Travel planning

Budget & expense systems

Tools

Gmail

Google Drive

Google Docs

Google Sheets

Notion

ChatGPT

Gemini

Claude

Job description

Symmetry Software seeks an autonomous Executive Operations Partner to support the CEO and leadership, owning complex scheduling, travel, and executive communications. You will embed AI workflows, draft summaries, and coordinate cross-functional activities while maintaining discretion and strategic influence.

You will partner with finance and the leadership team to streamline calendars, travel, and events, ensuring high-quality, timely outcomes in a fast-growing environment at Scottsdale and