Executive Operations & Governance Specialist

Chattanooga Room In The Inn; Chattanooga (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Chattanooga Room In The Inn is seeking an Executive & Operations Coordinator to support the Executive Director and manage financial, donor, and governance operations. You will ensure accurate coding, timely submissions to the bookkeeper, and maintain CRM records with discretion.

The role also handles payroll processing, donor correspondence, calendar preparation, and board materials. The ideal candidate is highly organized, detail-oriented, and capable of managing confidential information across

Qualifications

• Associate degree or equivalent combination of education and relevant experience required.
• Three+ years of administrative operations, executive support, bookkeeping, payroll, donor database management, or related field.
• Strong proficiency with Google Workspace & Microsoft Office; Excel emphasized.
• Experience with donor CRM systems; Little Green Light preferred.
• Experience with QuickBooks or similar accounting/payroll systems preferred.
• Exceptional organizational skills and attention to detail; ability to manage multiple systems.

Responsibilities

• Financial & payroll administration: code, organize, and backup financial records; coordinate accounts payable and payroll data; liaise with the bookkeeper; assist with year-end tasks.
• Donor CRM & development administration: maintain donor/prospect records; enter gifts, meetings, and correspondence; generate CRM reports and donor acknowledgements.
• Executive & meeting support: manage Executive Director’s calendar; prepare materials and reports; track deadlines and follow-up items.
• Board & governance administration: prepare board materials; maintain board dashboard and records; coordinate meeting logistics and governance records.

Skills

Google Workspace

Microsoft Office

Excel

Strong written & verbal communication

Multitasking & prioritization

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Little Green Light

QuickBooks

Job description

Chattanooga Room In The Inn is seeking an Executive & Operations Coordinator to support the Executive Director and manage financial, donor, and governance operations. You will ensure accurate coding, timely submissions to the bookkeeper, and maintain CRM records with discretion.

The role also handles payroll processing, donor correspondence, calendar preparation, and board materials. The ideal candidate is highly organized, detail-oriented, and capable of managing confidential information across