Executive Operations Lead & Board Liaison

Families in Transition; Manchester (NH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Generous PTO

9 Paid Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Savings Accounts

Life and Disability Insurance

Voluntary Life Insurance

403(b) Retirement Savings

Employee Assistance Program

Discount at Outfitters Thrift Store

Job summary

Families in Transition in Manchester, NH seeks an Operations & Executive Coordinator to be the welcoming face and operational backbone of our organization.

You will split time between managing the CEO's calendar, coordinating board liaison activities, and overseeing front-desk operations, vendor relationships, and office systems.

This role supports finance and development teams, coordinates staff communications, onboarding, and all‑staff meetings, with a Monday–Friday schedule.

Qualifications

• Proven administrative, executive support, or office management experience in a fast-paced setting.
• Excellent written and verbal communication with a polished, professional demeanor.
• Tech savvy with calendars, office software, digital channels, and board portals.
• Discretion handling confidential information and executive communications.
• Highly organized and proactive in streamlining processes.

Responsibilities

• Executive & Board Support: Manage the CEO's calendar, prepare briefing materials, and serve as the operational liaison for the Board of Directors (including scheduling, logistics, and meeting minutes).
• Front-Office Leadership: Be the welcoming first point of contact for guests, tenants, and callers; manage front-desk security, visitor logs, and public communication channels.
• Office Operations & Facilities: Oversee day‑to‑day office workflows, manage vendor relationships, handle supply inventory, and optimize office systems for maximum efficiency.
• Cross-Functional Collaboration: Support finance and development teams by processing incoming mail, scanning donation checks, and assisting with donor acknowledgment workflows.
• Internal Communications: Coordinate staff announcements, assist with new employee onboarding, and help plan all‑staff meetings and special events.

Skills

Executive support

Administrative experience

Communication skills

Tech savvy

Discretion

Organizational skills

Tools

Board portals

Calendar software

Job description

Families in Transition in Manchester, NH seeks an Operations & Executive Coordinator to be the welcoming face and operational backbone of our organization.

You will split time between managing the CEO's calendar, coordinating board liaison activities, and overseeing front-desk operations, vendor relationships, and office systems.

This role supports finance and development teams, coordinates staff communications, onboarding, and all‑staff meetings, with a Monday–Friday schedule.