Dynamic Executive Assistant - Hybrid Ops Support

HUB International; Fall River (MA); Hybrid; USD 27,000 - 47,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Life and disability insurance

401(k) plan and matching

Job summary

HUB International in Fall River, MA is seeking an Executive Assistant to support our Operations team in a fast-paced insurance environment. You will provide administrative, data, and project support while ensuring smooth day-to-day operations.

The ideal candidate has 2–5 years in a professional office, strong MS Office skills, and excellent communication. This hybrid role offers benefits and opportunities for growth within a global insurance brokerage.

Qualifications

• Prior experience in a professional office environment required.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent organizational, interpersonal, and written/verbal communication skills.

Responsibilities

• Schedule and coordinate appointments, meetings, and team logistics
• Prepare agendas, take meeting notes, and distribute action items following meetings
• Coordinate travel arrangements for leadership as needed
• Draft and proofread internal communications and memos
• Prepare, analyze, and maintain spreadsheets and reports
• Pull and distribute recurring operational reports
• Maintain electronic filing systems, document version control, and SharePoint/Teams site content
• Assist with the design and production of marketing materials
• Support data cleanup initiatives in coordination with the operations support team
• Maintain Power of Attorney records for Registry Support
• Assist with processing invoices, expense reports, and vendor correspondence
• Support new employee onboarding processes
• Perform other duties as assigned by management

Skills

Executive support

Microsoft Office proficiency

Detail orientation

Multitasking

Written/verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

HUB International in Fall River, MA is seeking an Executive Assistant to support our Operations team in a fast-paced insurance environment. You will provide administrative, data, and project support while ensuring smooth day-to-day operations.

The ideal candidate has 2–5 years in a professional office, strong MS Office skills, and excellent communication. This hybrid role offers benefits and opportunities for growth within a global insurance brokerage.