Executive Scheduling & Operations Coordinator

HRB; New York (NY); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Excellent Benefits

401K

Job summary

HRB in New York is seeking an Administrative Assistant to support the boutique team within a global executive search firm. You will manage senior-leader calendars, coordinate candidate outreach, and ensure precise scheduling across global time zones.

This in-office role offers strong growth in a fast-paced, collaborative setting. Ideal candidates have 2+ years in admin or recruiting coordination, excellent communication, and experience with Outlook, Teams, LinkedIn Recruiter, and Notion.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 2+ years in admin, recruiting coordination, or client service roles.
• Excellent written and verbal communication for senior leadership.

Responsibilities

• Handle candidate outreach and scheduling for active searches.
• Coordinate client scheduling across time zones and meetings.
• Manage calendars, invitations, and prep materials for leadership.
• Maintain records in Outlook, LinkedIn Recruiter, Loxo, and Notion.
• Verify meeting details, attachments, and time zones for accuracy.
• Assist with office operations, travel coordination, and events.
• Support training on platforms like LinkedIn Recruiter.

Skills

Organizational skills

Communication

Attention to detail

Discretion

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Teams

Word

Excel

LinkedIn Recruiter

Loxo

Notion

Claude

Job description

HRB in New York is seeking an Administrative Assistant to support the boutique team within a global executive search firm. You will manage senior-leader calendars, coordinate candidate outreach, and ensure precise scheduling across global time zones.

This in-office role offers strong growth in a fast-paced, collaborative setting. Ideal candidates have 2+ years in admin or recruiting coordination, excellent communication, and experience with Outlook, Teams, LinkedIn Recruiter, and Notion.