Executive Operations Coordinator

Solution Services Corp.; Deerfield Beach (FL); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Solution Services Corp. in Deerfield Beach, FL, is seeking an Administrative Ops Coordinator for a full-time, in-person role with a base salary of $65,000–$90,000 plus discretionary bonus.

You will work directly with the Managing Partner to manage executive calendars, coordinate projects, and streamline daily operations. Responsibilities include scheduling, travel logistics, project tracking, vendor coordination, and drafting professional communications.

Qualifications

• 2–5 years of experience in executive assistance, administrative operations, project coordination, or a similar role supporting senior leadership.

Responsabilités

• Own the executive's calendar, including scheduling meetings and protecting time for high-priority work.
• Review emails and direct routine requests to appropriate teams.
• Prepare meeting agendas, briefing notes, and relevant documents in advance.
• Coordinate travel arrangements and scheduling logistics as needed.
• Maintain a centralized tracker of projects, tasks, deadlines, and approvals.
• Follow up with vendors and partners to obtain updates and ensure on-time completion.
• Draft responses and convert verbal instructions into professional communications.
• Coordinate onboarding, equipment setup, and IT access for new hires.
• Identify vendors, request quotes, compare options, and summarize proposals.
• Create and maintain project trackers and process-improvement initiatives.

Connaissances

Calendar management

Executive support

Project coordination

Vendor coordination

Communication

Discretion

Problem solving

Adaptability

AI familiarity

Description du poste

Solution Services Corp. in Deerfield Beach, FL, is seeking an Administrative Ops Coordinator for a full-time, in-person role with a base salary of $65,000–$90,000 plus discretionary bonus.

You will work directly with the Managing Partner to manage executive calendars, coordinate projects, and streamline daily operations. Responsibilities include scheduling, travel logistics, project tracking, vendor coordination, and drafting professional communications.