Executive Operations Coordinator

TCWGlobal; San Diego (CA); On-site; USD 28,000 - 39,000; Full time

Job summary

TCWGlobal is seeking an Executive Operations Coordinator to support senior leaders in Business Development, Alliance Management, and Program Management, onsite in San Diego. The role coordinates complex calendars, meetings, travel, and partner engagements, while maintaining organization across teams.

The successful candidate will manage high-priority schedules, support the CBO and leadership, and ensure seamless operations in a fast-paced environment with a strong emphasis on discretion and

Qualifications

• Experience supporting executives or senior leadership teams.
• Strong experience with complex calendar and meeting management.
• Experience coordinating domestic and international travel.
• Exceptional organization, attention to detail, and follow-through.
• Ability to manage multiple priorities and rapidly changing schedules.
• Strong communication and stakeholder management skills.
• Proactive problem-solving skills and ability to work independently.
• High level of professionalism, discretion, and confidentiality.
• Comfortable working in a fast-paced, senior leadership environment.
• Proficiency with Microsoft Office and SharePoint or similar tools.

Responsibilities

• Manage complex calendars and coordinate high-priority internal and external meetings.
• Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.
• Anticipate scheduling conflicts and proactively resolve issues.
• Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.
• Track action items, deadlines, and follow-ups for leadership activities.
• Maintain organized meeting materials and documentation in SharePoint.
• Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.
• Support executive meetings, off-sites, workshops, partner engagements, and business dinners.
• Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.
• Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Communication

Discretion

Independent work

Multitasking

Tools

SharePoint

Microsoft Office

Job description

Job Description

Job Description

Executive Operations Coordinator – Business Development

Payrate: $24.39/hr

W2 Contract 1 year

Onsite, San Diego, CA 92130

We are seeking a highly organized and proactive Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management, with additional support for the Chief Business Officer (CBO) as needed.

This role will coordinate complex calendars, executive meetings, travel, strategic partner engagements, and team operations. The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to anticipate needs and manage changing priorities in a fast-paced environment.

Key Responsibilities

• Manage complex calendars and coordinate high-priority internal and external meetings.
• Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.
• Anticipate scheduling conflicts and proactively resolve issues.
• Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.
• Track action items, deadlines, and follow-ups for leadership activities.
• Maintain organized meeting materials and documentation in SharePoint.
• Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.
• Support executive meetings, off-sites, workshops, partner engagements, and business dinners.
• Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.
• Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.

Qualifications

• Experience supporting executives or senior leadership teams.
• Strong experience with complex calendar and meeting management.
• Experience coordinating domestic and international travel.
• Exceptional organization, attention to detail, and follow-through.
• Ability to manage multiple priorities and rapidly changing schedules.
• Strong communication and stakeholder management skills.Proactive problem-solving skills and ability to work independently.
• High level of professionalism, discretion, and confidentiality.
• Comfortable working in a fast-paced, senior leadership environment.
• Proficiency with Microsoft Office and SharePoint or similar tools.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.