Senior Administrative & Operations Coordinator

The June; Jacksonville (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

The June in Jacksonville, FL is seeking an Administrative & Executive Coordinator to keep the club's day-to-day operations organized and running smoothly. You’ll build forms, spreadsheets, and systems that support the General Manager and leadership team.

The ideal candidate is highly organized, tech-fluent, and discreet, with experience in PeopleVine and HubSpot, comfortable turning requests into clean documents and usable trackers.

Qualifications

• 2+ years in administrative/executive support roles.
• Advanced proficiency in Microsoft Excel and Google Sheets.
• Strong knowledge of Microsoft Office / Google Workspace.
• Experience with CRM and membership management platforms; PeopleVine/HubSpot preferred.
• Excellent written communication; attention to formatting.
• Ability to handle confidential information.

Responsibilities

• Create, format, and maintain forms, checklists, and internal documents.
• Build trackers, budgets, and reports in Excel/Sheets.
• Draft and format memos and presentations for leadership.
• Maintain templates and version control.
• Manage data entry for PeopleVine and HubSpot; keep records current.
• Support travel, invoicing, and vendor paperwork.
• Onboard memberships and assist with events.
• Keep organized contracts and club records.

Skills

Administrative support

Excel proficiency

CRM systems

Written communication

Discretion

Multitasking

Executive coordination

Tools

PeopleVine

HubSpot

Job description

The June in Jacksonville, FL is seeking an Administrative & Executive Coordinator to keep the club's day-to-day operations organized and running smoothly. You’ll build forms, spreadsheets, and systems that support the General Manager and leadership team.

The ideal candidate is highly organized, tech-fluent, and discreet, with experience in PeopleVine and HubSpot, comfortable turning requests into clean documents and usable trackers.