Executive Admin Coordinator – On-Site Legal Office

The Johns Hopkins University; Baltimore (MD); On-site; USD 30,000 - 52,000; Full time

Job summary

The Johns Hopkins University’s Office of General Counsel seeks a Sr. Administrative Coordinator to support the Executive Team and Practice Group Leads with high-touch scheduling, front-office operations, and financial administration.

This on-site position requires strong judgment, discretion, and the ability to balance routine tasks with dynamic priorities in a fast-paced legal environment.

Qualifications

• High school diploma or GED or equivalent required.
• Four years of related experience.
• Equivalency may substitute for required experience/education per policy.

Responsibilities

• Manage complex calendars and scheduling for Practice Group Leads and executive team.
• Coordinate in-person and virtual meetings, prepare materials and distribute agendas.
• Serve as front-office presence, greet visitors, answer inquiries, direct guests and callers.
• Process and track invoices, payments, expenses, and related financial transactions.
• Coordinate with attorneys, paralegals, vendors, and partners to obtain required documentation and resolve routine financial matters.
• Maintain accurate financial documentation and assist with financial tracking, reconciliation and reporting.
• Procure office supplies and manage inventory; coordinate monthly office lunches and hospitality needs.
• Provide backup administrative support and handle confidential information with discretion.

Skills

Calendar Management

Event Coordination

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Project Management

Report Writing

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The Johns Hopkins University’s Office of General Counsel seeks a Sr. Administrative Coordinator to support the Executive Team and Practice Group Leads with high-touch scheduling, front-office operations, and financial administration.

This on-site position requires strong judgment, discretion, and the ability to balance routine tasks with dynamic priorities in a fast-paced legal environment.