Executive Office Senior Associate — CEO Travel & Events

Jobtailor; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor in New York, NY, seeks an experienced Executive Assistant to the CEO to coordinate complex travel and high-level events. You will partner with the CEO’s Executive Assistant, manage the strategic calendar, and liaise with the investor relations team to ensure timely CEO updates.

You will act as a trusted advisor for pre-event planning and on-site leadership, handling confidential information with discretion while delivering precise briefing materials and post-event insights.

Qualifications

• Bachelor’s degree in Business, Finance, or related field is required.
• 5+ years supporting senior executives in a global financial services setting.
• Proven expertise in travel and event logistics coordination.
• Strong partnership skills with executive assistants and cross-functional teams.
• Excellent written and verbal communication for briefing materials.
• Proficient with calendar tools (Outlook, Concur) and event platforms.

Responsibilities

• Coordinate end-to-end CEO-level travel logistics and optimize time and impact.
• Partner with the CEO Executive Assistant to align strategic calendar.
• Collaborate with the events team to plan leadership offsites and CEO events.
• Serve as advisory pre-event consultant and on-site technical lead to meet standards.
• Gather, develop, and distribute briefing materials for key meetings.
• Collaborate with Investor Relations to secure timely CEO Office updates.
• Act as primary contact for internal and external stakeholders on CEO initiatives.
• Monitor action items, deadlines, and deliverables across the CEO Office.
• Prepare post-event reports and lessons learned for future engagements.
• Maintain confidentiality and exercise sound judgment with sensitive information.

Skills

TravelCoordination

Event Logistics

Calendar Management

Communication

Confidentiality

Education

Bachelor’s degree

Tools

Outlook

Concur

Event Platforms

Job description

Jobtailor in New York, NY, seeks an experienced Executive Assistant to the CEO to coordinate complex travel and high-level events. You will partner with the CEO’s Executive Assistant, manage the strategic calendar, and liaise with the investor relations team to ensure timely CEO updates.

You will act as a trusted advisor for pre-event planning and on-site leadership, handling confidential information with discretion while delivering precise briefing materials and post-event insights.