Executive Operations Associate: AI-Driven Scheduling & Events

Alation, Inc.; Redwood City (CA); Hybrid; USD 97,000 - 130,000; Full time

Benefits offered by this job

Hybrid work schedule

Structured development plan

Direct exposure to executive decision‑

Job summary

Alation, Inc. is seeking a proactive Operations Assistant at the start of their career to support the CEO and COO. You will manage calendars, coordinate international travel, and build lightweight AI-powered workflows.

The role sits in the Office of the CEO and collaborates with Sales, Marketing, Finance, Engineering, Product and People. Hybrid position with in-office Redwood Shores on Tuesdays and Thursdays and remote otherwise, aligned to Pacific hours.

Qualifications

• 0-2 years of professional experience; recent grads encouraged.
• Strong critical thinking and problem-solving abilities.
• Comfortable with changing plans and ambiguity.
• Exceptional written communication for senior leaders.
• Genuinely AI-native; use AI to accomplish real work.

Responsibilities

• Executive scheduling and travel management for the CEO and COO, across time zones.
• Organize executive offsites and leadership events with cross-functional partners.
• Handle expenses, POs, vendor onboarding and invoicing in relevant systems.
• Build and maintain lightweight AI-driven workflows and document them for team use.

Skills

0-2 years exp

Critical thinking

Adaptable to change

Strong written communication

AI-native

Tools

Google Workspace

Slack

Zoom

AI Tools

Job description

Alation, Inc. is seeking a proactive Operations Assistant at the start of their career to support the CEO and COO. You will manage calendars, coordinate international travel, and build lightweight AI-powered workflows.

The role sits in the Office of the CEO and collaborates with Sales, Marketing, Finance, Engineering, Product and People. Hybrid position with in-office Redwood Shores on Tuesdays and Thursdays and remote otherwise, aligned to Pacific hours.