Executive Operations & Travel Coordinator

Alation, Inc.; California; Hybrid; USD 97,000 - 130,000; Full time

Job summary

Alation, Inc. is seeking an Executive Assistant to support the CEO and COO with calendar management, travel bookings, and meeting prep. This role also helps plan executive offsites and cross‑functional events while handling expense processes in Navan/NetSuite and building AI‑driven workflows.

The position is hybrid, based in California, with two in‑office days weekly and flexible remote work. Ideal candidates bring strong written communication and comfort with evolving AI tools.

Qualifications

• 0–2 years of professional experience.
• Recent graduates encouraged.
• Strong critical thinking and written communication.
• Able to write on behalf of senior leaders.
• Familiar with Google Workspace, Slack, Zoom and AI tools.

Responsibilities

• Executive scheduling and travel management across time zones.
• Organize executive offsites and events with cross‑functional teams.
• Handle finance and administration tasks, including expenses and invoices.
• Develop lightweight AI‑driven workflows and tooling.

Skills

Ambiguity tolerance

Written communication

AI tools

Event planning

Tools

Google Workspace

Slack

Zoom

AI Tools

Job description

Alation, Inc. is seeking an Executive Assistant to support the CEO and COO with calendar management, travel bookings, and meeting prep. This role also helps plan executive offsites and cross‑functional events while handling expense processes in Navan/NetSuite and building AI‑driven workflows.

The position is hybrid, based in California, with two in‑office days weekly and flexible remote work. Ideal candidates bring strong written communication and comfort with evolving AI tools.