Executive Operations Assistant to C-Suite

TemperPack; Richmond (VA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

TemperPack is seeking an Executive Administrative Assistant to support the Chief of Staff and the Executive Leadership Team in a high-visibility role in Richmond, VA. You will coordinate complex calendars, travel, expenses, and events across multiple offices while maintaining professionalism and warmth.

You will act as front-of-house for the Richmond office and partner with leadership on special projects and cross-functional coordination, with a focus on proactive, thoughtful service in a

Qualifications

• 6–8 years of experience supporting a C-suite or executive team in a fast-paced environment.
• Exceptional organizational skills with multiple moving parts.
• Outstanding written and verbal communication; ability to draft messages and agendas that represent leadership well.
• Discretion with sensitive information is essential.
• Proactive by default and able to work independently.
• Bachelor’s degree in a related field, or equivalent professional experience.

Responsibilities

• Manage complex, high-priority calendars for the CEO and ELT with prioritization and conflict resolution.
• Coordinate executive travel including flights, hotels, and ground transportation.
• Prepare and reconcile expense reports for the executive team.
• Organize internal/external meetings end-to-end: scheduling, agendas, reminders, venue booking, catering.
• Support Board meeting logistics: preparation, scheduling, follow-up.
• Serve as front-of-house for the Richmond office — greet visitors and manage the environment.
• Manage corporate travel accounts, purchasing cards, and vendor relationships for office needs.
• Support the commercial team with trade show planning and travel logistics.
• Provide remote support to Las Vegas and Holt, MI offices on office management and events.
• Partner with the Chief of Staff on special projects and cross-functional coordination.

Skills

Calendar management

Executive support

Communication

Discretion

Microsoft 365

Problem solving

Team player

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint)

Job description

TemperPack is seeking an Executive Administrative Assistant to support the Chief of Staff and the Executive Leadership Team in a high-visibility role in Richmond, VA. You will coordinate complex calendars, travel, expenses, and events across multiple offices while maintaining professionalism and warmth.

You will act as front-of-house for the Richmond office and partner with leadership on special projects and cross-functional coordination, with a focus on proactive, thoughtful service in a