Executive Assistant

WuXi AppTec; Town of Florida (NY); On-site; USD 85,000 - 140,000; Full time

Job summary

WuXi AppTec is seeking a highly proactive Executive Assistant to support a C-level executive. You will manage complex calendars, coordinate cross-functional priorities, and ensure flawless logistics in a fast-paced environment.

The role requires fully bilingual English/Mandarin, 5+ years of senior-level support experience, and the ability to travel up to 50% of the time, including international trips. Discretion and professionalism are essential.

Qualifications

• Fully bilingual in English and Mandarin Chinese.
• 5+ years of experience supporting C-level executives.
• Willingness to travel up to 50% and work in the United States.
• Work authorization to work in the United States without sponsorship.

Responsibilities

• Provide comprehensive day-to-day admin support to the C-level executive.
• Manage strategic calendars and cross-functional priorities.
• Coordinate internal/external stakeholder communications with professionalism.
• Arrange global travel and on-the-ground support, up to 50% travel.
• Anticipate executive needs and handle confidential information with discretion.

Skills

Bilingual EN/MN

Job description

We are seeking a highly proactive, meticulously organized, and bilingual (Mandarin/English) Executive Assistant to provide direct administrative and operational support to a C-level executive. In this role, you will serve as a critical operational partner, ensuring seamless daily execution, cross-functional alignment, and flawless logistical coordination. The ideal candidate thrives in a fast-paced environment, possesses exceptional business acumen, and acts with the utmost discretion and professionalism.

Key Responsibilities:

• Executive Office Operations: Provide comprehensive, day-to-day administrative support to the C-level executive. Assist in executing priorities, tracking deliverables, and maintaining alignment and cross-functional projects.
• Strategic Calendar Management: Manage and coordinate highly complex calendars, meetings, and appointments. Ensure scheduling strictly aligns with crucial business priorities, proactively anticipating conflicts and resolving scheduling challenges before they arise.
• Stakeholder Communication: Facilitate seamless communication flow between the executive administration team and internal/external stakeholders, maintaining a polished, highly professional presence in all interactions.
• Global Travel & On-the-Ground Support: Orchestrate complex domestic and international travel, including flights, accommodations, and meticulous itineraries. Travel with the executive team up to 50% of the time to provide real-time, on-the-ground support, actively managing transit logistics and ensuring smooth transitions.
• Anticipation & Problem Solving: Anticipate executive needs and proactively manage tasks and follow-ups. Resolve operational issues quickly utilizing sound judgment, scenario-based thinking, and strict prioritization.
• Confidentiality: Handle highly sensitive, confidential corporate and administrative information with absolute discretion and reliability.

Qualifications:

• Language: Fully Bilingual in English and Mandarin Chinese.
• Experience: 5+ years of experience supporting C-level or senior executives in a fast-paced, high-pressure corporate environment.
• Travel Flexibility & Stamina: Must be able to travel up to 50% of the time.
• Work Authorization: Must be legally authorized to work in the United States without sponsorship.