Executive Operations Assistant: Meetings, Travel & Admin

BlueWind Medical Inc; United States; On-site; USD 59,000 - 72,000; Full time

Job summary

BlueWind Medical Inc. is seeking an Administrative Assistant in Boston, MA to deliver office, meeting, and travel support with strong organizational and communication skills. You will manage calendars, assist with onboarding, coordinate events, and handle email inquiries in a fast-paced environment.

The role requires 3+ years of administrative experience and a degree, with proficiency in MS Office and Outlook; familiarity with Concur, SharePoint, or Salesforce is a plus.

Qualifications

• Associate's or Bachelor's degree preferred.
• 3+ years of relevant administrative experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency with MS Office, Outlook; experience with Concur, SharePoint, or Salesforce a plus.

Responsibilities

• Coordinate scheduling for internal and external meetings, including calendar management and logistics.
• Support bi-weekly leadership team meetings — consolidating notes, slides, and action items.
• Assist with meeting and event coordination, including occasional board-meeting logistics.
• Manage the general email inbox and respond to routine inquiries in a timely, professional manner.
• Arrange travel logistics and prepare itineraries; submit and track expense reports.
• Oversee day-to-day office management, maintenance, and vendor relationships.
• Support onboarding tasks and IT helpdesk tickets for staff.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Interpersonal skills

Calendar management

Office software

Problem-solving

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Concur

SharePoint

Salesforce

Excel

Job description

BlueWind Medical Inc. is seeking an Administrative Assistant in Boston, MA to deliver office, meeting, and travel support with strong organizational and communication skills. You will manage calendars, assist with onboarding, coordinate events, and handle email inquiries in a fast-paced environment.

The role requires 3+ years of administrative experience and a degree, with proficiency in MS Office and Outlook; familiarity with Concur, SharePoint, or Salesforce is a plus.