Administrative Assistant - Office & Travel Support (Boston)

BlueWind Medical; Boston (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

BlueWind Medical is seeking a highly organized Administrative Assistant to support our Boston-area office. This role is the operational backbone of day-to-day life, keeping meetings, travel, vendor relationships, and internal processes running smoothly.

You will work closely with leadership and cross-functional teams, handling scheduling, onboarding, IT support, expense tracking, and general projects with initiative.

Qualifications

• Associate's or Bachelor's degree preferred.
• 3+ years of relevant administrative experience.
• Strong organizational skills with ability to multi-task.
• Excellent time management and follow-through.
• Strong interpersonal and communication skills; interface with staff at all levels.

Responsibilities

• Coordinate scheduling for internal and external meetings, including calendar management.
• Support bi-weekly leadership team meeting: notes, slides, and action items.
• Assist with meeting and event coordination, including board-meeting logistics.
• Manage the general email inbox and respond to routine inquiries in a timely, professional manner.
• Arrange travel logistics and prepare itineraries.
• Submit and track expense reports (e.g., Concur/RAMP).
• Oversee day-to-day office management and vendor relationships.
• Support onboarding tasks and IT helpdesk tickets.
• General projects and maintain organized filing and compliance records.

Skills

Organizational skills

Time management

Multi-tasking

Communication skills

Interpersonal skills

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Outlook

Concur

SharePoint

Salesforce

Job description

BlueWind Medical is seeking a highly organized Administrative Assistant to support our Boston-area office. This role is the operational backbone of day-to-day life, keeping meetings, travel, vendor relationships, and internal processes running smoothly.

You will work closely with leadership and cross-functional teams, handling scheduling, onboarding, IT support, expense tracking, and general projects with initiative.