Executive Operations Assistant - In-Office NOVA

Hawthorne Lane; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous benefits

In-person work

Job summary

Hawthorne Lane in the United States seeks a Special Assistant to provide high-level administrative and operational support to a dynamic team in a fully in-person role, five days a week in the Northern Virginia office. You will manage schedules, coordinate meetings, events, and travel, and track stakeholder requests.

The ideal candidate has at least five years of relevant experience supporting senior executives, strong Microsoft and Google Suite skills, and a diplomatic, discreet approach.

Qualifications

• Minimum of five (5) years of relevant administrative/operational support experience.
• Experience supporting senior level executives is a must.
• Proficiency with Microsoft and Google Suite products; AI tools a plus.

Responsibilities

• Manage schedules, priorities, and workflow to support team goals and ensure effective time allocation.
• Serve as a trusted point of contact for internal and external stakeholders, including clients and community representatives.
• Coordinate executive-level meetings, events, and travel, including planning, budgeting, scheduling, communications, and logistics.
• Support departmental budgeting and accounting by monitoring monthly expenditures.
• Manage and coordinate special projects that advance departmental and organizational priorities.

Skills

Administrative support

Attention to detail

Organizational skills

Communication

Tools

Microsoft Office

Google Workspace

AI tools

Job description

Hawthorne Lane in the United States seeks a Special Assistant to provide high-level administrative and operational support to a dynamic team in a fully in-person role, five days a week in the Northern Virginia office. You will manage schedules, coordinate meetings, events, and travel, and track stakeholder requests.

The ideal candidate has at least five years of relevant experience supporting senior executives, strong Microsoft and Google Suite skills, and a diplomatic, discreet approach.