Executive Operations & Administration Leader

Parallax Space; Redondo Beach (CA); Hybrid; USD 100,000 - 140,000; Full time

Job summary

Parallax Space is seeking an Executive Business Administrator to support the C-suite and manage day-to-day operations. The role blends executive assistance, office management, and business operations coordination in a fast-moving, startup-like environment.

You will handle scheduling, travel logistics, documentation, vendor relations, and office readiness, while upholding discretion and a structured, execution-focused approach to enable company growth.

Qualifications

• 3+ years in executive administration or related roles.
• Experience supporting C-level leadership.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities with minimal supervision.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management and meeting logistics.
• Coordinate domestic travel arrangements and itineraries.
• Prepare meeting agendas, notes, and follow-up items.
• Manage inbound communications and executive coordination priorities.
• Support office operations, vendor coordination, and purchasing processes.
• Maintain organized records across finance, contracts, and HR-adj administration.
• Assist with onboarding logistics and policy distribution.

Skills

Executive support

Office management

Scheduling

Vendor coordination

Travel logistics

Document management

Purchasing

HR-adj administration

Confidentiality

Cross-functional coordination

Communications

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

Parallax Space is seeking an Executive Business Administrator to support the C-suite and manage day-to-day operations. The role blends executive assistance, office management, and business operations coordination in a fast-moving, startup-like environment.

You will handle scheduling, travel logistics, documentation, vendor relations, and office readiness, while upholding discretion and a structured, execution-focused approach to enable company growth.