Executive Operations & Admin Lead

Parallax Space, Inc.; Denver (CO); On-site; USD 70,000 - 95,000; Full time

Job summary

Parallax Space is seeking an Executive Business Administrator to serve as a foundational operational force across executive support, office management, and day-to-day business administration. This hybrid role supports the C-suite, coordinating calendar management, travel logistics, and vendor coordination while ensuring office operations run efficiently in a fast-moving startup environment in Denver.

You will handle confidential information with discretion, coordinate meetings and materials, and

Qualifications

• 3+ years of experience in executive administration, office management, business administration, or operational support roles.
• Strong experience supporting executive leadership in a professional business environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• High degree of professionalism, judgment, confidentiality, and discretion.
• Ability to manage multiple competing priorities with minimal supervision.
• Strong calendar management, scheduling, meeting coordination, and administrative execution experience.
• Proficiency in Microsoft Office, Google Workspace, presentation tools, and common business software platforms.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management and meeting logistics.
• Coordinate travel arrangements, itineraries, transportation, lodging, and schedule changes.
• Prepare meeting agendas, notes, action items, and follow-up coordination.
• Manage inbound communications and executive coordination priorities.
• Support preparation of executive materials, reports, board materials, and vendor coordination packages.
• Handle confidential business information with discretion and professionalism.
• Oversee day-to-day office operations, including supply inventory and vendor coordination.
• Support document management, records organization, contract filing, and administrative processes.

Skills

Executive support

Office management

Calendar management

Travel coordination

Documentation

Vendor coordination

Confidentiality

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

Parallax Space is seeking an Executive Business Administrator to serve as a foundational operational force across executive support, office management, and day-to-day business administration. This hybrid role supports the C-suite, coordinating calendar management, travel logistics, and vendor coordination while ensuring office operations run efficiently in a fast-moving startup environment in Denver.

You will handle confidential information with discretion, coordinate meetings and materials, and