C-Suite Operations & Admin Lead

Parallax Space; Denver (CO); On-site; USD 65,000 - 95,000; Full time

Job summary

Parallax Space is seeking an Executive Business Administrator to provide executive support, manage office operations, and coordinate business administration tasks across the leadership team. The role blends Executive Assistant, Office Manager, and Operations coordination to keep the organization running smoothly.

Ideal candidates will bring 3+ years of executive administration, strong organizational skills, and a proactive, discreet mindset to support a fast-moving startup environment in Denver.

Qualifications

• 3+ years of executive administration or office management experience.
• Strong written and verbal communication, discretion and confidentiality.
• Ability to manage multiple priorities with minimal supervision.
• Experience supporting C-suite or founder-led teams is a plus.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management and scheduling coordination.
• Coordinate domestic travel arrangements for executives.
• Prepare meeting agendas, notes, and action item tracking.
• Handle confidential information with professionalism and discretion.
• Oversee day-to-day office operations and vendor coordination.
• Support onboarding, document control, and internal reporting materials.

Skills

Calendar management

Scheduling

Travel coordination

Administrative execution

Office management

Vendor coordination

Microsoft Office

Google Workspace

Confidentiality

Prioritization

Tools

Presentation software

Job description

Parallax Space is seeking an Executive Business Administrator to provide executive support, manage office operations, and coordinate business administration tasks across the leadership team. The role blends Executive Assistant, Office Manager, and Operations coordination to keep the organization running smoothly.

Ideal candidates will bring 3+ years of executive administration, strong organizational skills, and a proactive, discreet mindset to support a fast-moving startup environment in Denver.