Executive Operations Lead for Space Tech

Parallax Space, Inc.; Redondo Beach (CA); Hybrid; USD 90,000 - 140,000; Full time

Job summary

Parallax Space, Inc. seeks an Executive Business Administrator to serve as a foundational operational force across executive support, office management, and day-to-day business administration.

This hybrid role supports the C-suite and ensures the company’s daily operations run efficiently, including scheduling, travel logistics, vendor coordination, documentation, and event planning. Ideal candidates bring proactive organization, discretion, and strong execution in a fast-moving startup

Qualifications

• 3+ years of experience in executive administration or related roles.
• Experience supporting executive leadership in a professional environment.
• Strong organizational skills, discretion, and communication abilities.
• Ability to manage multiple priorities with minimal supervision.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, scheduling coordination, meeting logistics, and priority management.
• Coordinate domestic travel arrangements, itineraries, transportation, lodging, and schedule changes for executive leadership.
• Prepare meeting agendas, notes, action item tracking, and follow-up coordination.
• Support office operations, vendor coordination, purchasing support, event coordination, and document management.
• Manage onboarding logistics, HR-adjacent admin tasks, and policy distribution as needed.
• Coordinate cross-functional collaboration between leadership and operations teams to improve speed and accountability.

Skills

Executive administration

Office management

Calendar management

Scheduling

Vendor coordination

Documentation management

Purchasing support

Event coordination

Compliance awareness

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

Parallax Space, Inc. seeks an Executive Business Administrator to serve as a foundational operational force across executive support, office management, and day-to-day business administration.

This hybrid role supports the C-suite and ensures the company’s daily operations run efficiently, including scheduling, travel logistics, vendor coordination, documentation, and event planning. Ideal candidates bring proactive organization, discretion, and strong execution in a fast-moving startup