Executive Onsite Event Coordinator

Greenbrier International; White Sulphur Springs (WV); On-site; USD 38,000 - 52,000; Full time

Job summary

Talentify is seeking an Event Coordinator in White Sulphur Springs, West Virginia to manage daily events, coordinate production/exhibitor setup and tear down for in-house group business, and act as liaison to all hotel operations.

The role requires strong communication, organization, and familiarity with event software. Hours vary and weekends/holidays are possible; reports to Senior Event Services Manager.

Qualifications

• Possession of excellent communication skills, written and oral.
• Must be able to adapt to Opera, Knowcross, Concepts, Outlook, Social Tables, Safe Locks and Open Tables to aid in performing daily tasks.
• Extremely organized and able to manage logistics of multiple events simultaneously with tact and professionalism.
• High School Diploma or G.E.D.
• Some College or Hospitality Experience preferred.
• Computer skills at the Intermediate Level.

Responsibilities

• Show an approachable attitude and be a role model for our brand.
• Foster team relationships and maintain vendor relationships.
• Serve as liaison between Client, Event Services Manager and other departments.
• Maintain confidentiality of events and guest details.
• Use Opera for generating Banquet Event Orders, Change Logs, and Daily Event Lists.
• Review group resumes/diagrams/BEOs and coordinate with Event Services Manager.
• Coordinate on-site program with operations departments to ensure delivery of hotel products and services.
• Survey meeting and banquet space for accuracy per BEO/Diagrams.
• Resolve potential room set issues to meet client expectations.
• Advise client on event status and coordinate changes as needed.
• Communicate changes to Event Service Manager and Team.
• Plan and execute Golf Groups as applicable.
• Attend staff meetings and share ideas to improve offerings.

Skills

Communication

Organization

Opera knowledge

Outlook

Computer skills

Education

High School Diploma or GED

Some college/hospitality experience

Tools

Opera

Knowcross

Concepts

Outlook

Social Tables

Safe Locks

Open Tables

Job description

Talentify is seeking an Event Coordinator in White Sulphur Springs, West Virginia to manage daily events, coordinate production/exhibitor setup and tear down for in-house group business, and act as liaison to all hotel operations.

The role requires strong communication, organization, and familiarity with event software. Hours vary and weekends/holidays are possible; reports to Senior Event Services Manager.