Event Services Administrative Coordinator

Greenbrier International; Greenbrier (TN); On-site; USD 17,000 - 19,000; Full time

Job summary

The Greenbrier Hotel in White Sulphur Springs, WV seeks an Administrative Assistant in the Event Services department. Start date is as soon as available; regular hours Monday–Friday 8:30 am–5:00 pm, with some weekends during peak times.

Strong clerical, communication and guest-relations skills are essential. Minimum requirements include a High School Diploma or GED and previous administrative experience; hospitality experience is preferred.

Qualifications

• High school diploma or GED required; secretarial certification preferred.
• Previous administrative experience in hospitality or guest contact role desired.
• Proficiency in MS Word, Excel and Outlook is required; ability to learn OPERA, Concepts, Open Table, SharePoint.

Responsibilities

• Support Event Services Management during planning and execution of events, including guest interaction and clerical tasks.
• Collaborate with Event Services Managers to coordinate on-site logistics and guest services.
• Type letters, correspondences and email responses.
• Organize dining, transportation and services to fulfill program requirements.
• Create group resumes and banquet event orders; run and distribute daily event reports.
• Handle phone calls for Event Service department and managers.
• Perform additional tasks as needed.

Skills

Communication

Organization

Multitasking

Guest relations

Education

High School Diploma/GED

Secretarial training

Some college

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

OPERA

Concepts

Open Table

SharePoint

Safe Locks

Job description

The Greenbrier Hotel in White Sulphur Springs, WV seeks an Administrative Assistant in the Event Services department. Start date is as soon as available; regular hours Monday–Friday 8:30 am–5:00 pm, with some weekends during peak times.

Strong clerical, communication and guest-relations skills are essential. Minimum requirements include a High School Diploma or GED and previous administrative experience; hospitality experience is preferred.