Executive Office & Operations Manager

Ohio State University; North Carolina; On-site; USD 42,000 - 65,000; Full time

Job summary

Ohio State University in United States (North Carolina) seeks an Office Manager for the FAES | Dean-VP Operating. The role is the primary administrative and operational coordinator for the Dean's suite, delivering exceptional customer service and supporting executive activities.

You will manage front-office operations, coordinate travel and meetings, supervise student staff, and collaborate with HR, Finance, and Facilities to maintain a professional, efficient workplace.

Responsibilities

• Welcomes and assists visitors, guests, and stakeholders, representing the college with professionalism and discretion.
• Manages front-office operations, coordinating staffing during leave and university breaks.
• Responds to inquiries via the college's main line, researches issues, provides information, and directs inquiries to appropriate units.
• Coordinates scheduling and use of the executive boardroom, including calendar management, meeting prep, room setup/breakdown, tech support, and hospitality.
• Provides logistical and administrative support for executive meetings and special events hosted by the Dean's Office.
• Manages office operations and resources, including inventory control and procurement of office supplies and materials.
• Ensures compliance with university policies on promotional item distribution, maintains records, and collaborates with HR and Finance for reporting.
• Oversees organization and appearance of shared workspaces, storeroom, kitchen, and reception areas.
• Coordinates travel arrangements for college leadership and invited guests, processes expenditures and reimbursements, and manages purchasing card transactions.
• Assists with preparation of executive briefings, meeting materials, reports, and presentations for leadership.
• Serves as liaison with Facilities Operations and other service providers to coordinate tech support and timely resolution of service requests.
• Oversees mail distribution and provides broad administrative support to managers and leadership team members.
• Provides day-to-day supervision of 1-2 student employees, including assigning work and ensuring high-quality customer service.
• Supports college-wide events and staff by assisting with staffing, registration, guest engagement, and operational logistics; may require after-hours work.
• Acts as Building Coordinator for the Agricultural Administration Building and liaises with university facilities partners.

Job description

Ohio State University in United States (North Carolina) seeks an Office Manager for the FAES | Dean-VP Operating. The role is the primary administrative and operational coordinator for the Dean's suite, delivering exceptional customer service and supporting executive activities.

You will manage front-office operations, coordinate travel and meetings, supervise student staff, and collaborate with HR, Finance, and Facilities to maintain a professional, efficient workplace.