Dean’s Suite Executive Assistant & Operations Lead

Florida State University; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Florida State University’s Herbert Wertheim College of Business seeks an Executive Assistant to the Dean. The Senior Administrative Specialist provides confidential administrative and operational support to the Dean and manages the Dean’s Suite, travel, meetings, and communications.

The role requires a Bachelor’s degree and several years of experience in executive support or related fields, strong organizational skills, and proficiency with MS Office and enterprise systems.

Qualifications

• Bachelor’s degree and four years of relevant professional experience in executive support, administration, operations, hospitality, or a related field; or a high school diploma with eight years of relevant experience.
• Experience providing confidential administrative support to senior leadership, preferably in higher education or a complex organization.
• Advanced proficiency with Microsoft Office and enterprise tools; strong written and verbal communication.

Responsibilities

• Provide high-level confidential administrative and operational support to the Dean and Executive Office.
• Coordinate Dean’s Suite operations, meetings, travel, expenses, correspondence, and special projects.
• Supervise OPS student employees; manage calendars, minutes, and action tracking for multiple governance bodies.
• Maintain templates, checklists, and documentation; ensure accuracy, accessibility, and timely follow-through.

Skills

Organizational skills

Communication

Confidentiality

Administrative support

Calendar management

Education

Bachelor’s degree + 4 years experience

Tools

Microsoft Office

Concur

Workday

PeopleSoft

Salesforce

Job description

Florida State University’s Herbert Wertheim College of Business seeks an Executive Assistant to the Dean. The Senior Administrative Specialist provides confidential administrative and operational support to the Dean and manages the Dean’s Suite, travel, meetings, and communications.

The role requires a Bachelor’s degree and several years of experience in executive support or related fields, strong organizational skills, and proficiency with MS Office and enterprise systems.