Executive Assistant to Vice Dean of Faculty Affairs

Ohio State University; Columbus (OH); On-site; USD 52,000 - 62,000; Full time

Job summary

Ohio State University, College of Medicine/Office of Health Sciences, is seeking an Executive Administrative Assistant to the Vice Dean of Faculty Affairs. The role provides advanced, confidential high-level administrative support, including calendar and meeting management, executive communications, document preparation, and travel/expense coordination.

The successful candidate will coordinate with senior university and medical center leaders, staff, and external partners, handling sensitive

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience required.

Responsibilities

• Plans, coordinates, and manages calendar and meeting logistics for the Vice Dean and Senior Director.
• Prepares and reviews executive communications and documents.
• Coordinates travel and expense requests; handles purchasing and payments.
• Maintains confidentiality and exercises diplomacy with senior leaders and external partners.
• Supports faculty affairs processes and college procedures; tracks approvals and signatures.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense coordination

Executive communications

Document preparation

Discretion & diplomacy

Stakeholder liaison

Education

Bachelor's degree or equivalent experience

Tools

Workday

Interfolio

DocuSign

Meditrack

Job description

Ohio State University, College of Medicine/Office of Health Sciences, is seeking an Executive Administrative Assistant to the Vice Dean of Faculty Affairs. The role provides advanced, confidential high-level administrative support, including calendar and meeting management, executive communications, document preparation, and travel/expense coordination.

The successful candidate will coordinate with senior university and medical center leaders, staff, and external partners, handling sensitive