Executive Office & Operations Coordinator

MiTek; Town of Chesterfield (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO & Holidays

Medical/Dental/Vision

Parental Leave & Adoption Support

Bonuses/Performance incentives

Tuition reimbursement

401(k) with matching

Life & Disability Insurance

Flexible pay tracking (myFlexPay)

Job summary

MiTek is seeking an Administrative Assistant for our Corporate HQ in Chesterfield. The role provides day-to-day office support, front desk coverage, meeting coordination, and assistance to the Executive Assistant.

You will help with mail, travel arrangements, event support, and general office operations while handling multiple tasks in a fast-paced environment. This is an on-site, Monday–Friday position with opportunities to contribute to workplace initiatives.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative/office support experience preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, Teams, Excel).
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and prioritize in a fast-paced office.

Responsibilities

• Provide administrative support to Executive Assistant as needed, including scheduling and meeting coordination.
• Back-up front desk coverage: greet visitors, answer calls, and direct inquiries.
• Process and distribute mail, packages, and deliveries for the Executive Team.
• Manage new hire welcome kits and staff gifts.
• Coordinate tickets and assist Talent Acquisition with candidate travel.
• Prepare conference rooms and spaces for department meetings and events.
• Support company events and employee engagement activities.
• Maintain organized office, kitchen, and common areas and stock supplies.

Skills

Multitasking

Communication

Confidentiality

Organization

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

MiTek is seeking an Administrative Assistant for our Corporate HQ in Chesterfield. The role provides day-to-day office support, front desk coverage, meeting coordination, and assistance to the Executive Assistant.

You will help with mail, travel arrangements, event support, and general office operations while handling multiple tasks in a fast-paced environment. This is an on-site, Monday–Friday position with opportunities to contribute to workplace initiatives.