Executive Office Manager — Policy, Compliance & AI Tools

Atrium; New Jersey; On-site; USD 68,000 - 83,000; Full time

Job summary

Atrium is seeking an Office Manager in Middlesex, NJ to support a C-level executive, improving day-to-day operations, policies, and systems. This full-time role involves coordinating policies, preparing documents, and ensuring compliance with funders including Medicaid.

The ideal candidate is tech-savvy, highly organized, and proficient in Microsoft Office and AI tools to streamline tasks and data analysis. Salary is $75,000 with standard benefits and growth opportunities.

Qualifications

• Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using AI tools to improve administrative efficiency and workflow.

Responsibilities

• Develop, implement, and update program policies, procedures, and manuals.
• Prepare, proofread, format reports, letters, presentations, and meeting materials.
• Use MS Office and AI tools to streamline administrative tasks and data analysis.
• Support Medicaid, DCA, and funder compliance in oversight and reporting.
• Assist with billing, invoicing, and documentation controls to ensure compliance.
• Collect, track, and maintain program data for reporting and performance monitoring.
• Maintain organized filing systems with confidentiality and retention policies.
• Serve as primary contact for staff, agencies, and community partners.
• Participate in audits, corrective actions, and quality improvement initiatives.
• Assist with procurement, vendor communications, purchasing, and inventory.

Skills

MS Office

AI tools

Communication

Writing

Time management

Driver's license

Education

Bachelor's degree

Job description

Atrium is seeking an Office Manager in Middlesex, NJ to support a C-level executive, improving day-to-day operations, policies, and systems. This full-time role involves coordinating policies, preparing documents, and ensuring compliance with funders including Medicaid.

The ideal candidate is tech-savvy, highly organized, and proficient in Microsoft Office and AI tools to streamline tasks and data analysis. Salary is $75,000 with standard benefits and growth opportunities.