CIO Executive Assistant - Strategic Tech Ops

Atrium; Paramus (NJ); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Life insurance

Disability coverage

Job summary

Atrium seeks an Executive Assistant to the Chief Information Officer in Paramus, NJ. This full-time role supports high-level administrative needs across technology, finance, legal, and procurement while coordinating with external partners.

The position emphasizes calendar management, vendor administration, and cross-functional project support, with a focus on discretion and proactive prioritization in a dynamic environment.

Qualifications

• Five or more years of administrative or executive support experience in a corporate, technology, or similarly complex environment.
• Experience supporting senior executives or other members of organizational leadership.
• Experience with contract administration, vendor management, procurement, or related business processes.
• Understanding of vendor compliance and due diligence practices.
• Advanced proficiency with Microsoft Office and workplace collaboration tools.
• Excellent written and verbal communication skills, with the ability to interact professionally with executives, colleagues, vendors, and external partners.
• Strong organizational skills and the ability to prioritize and manage multiple deadlines simultaneously.
• Excellent attention to detail and strong analytical and problem-solving abilities.
• Demonstrated ability to anticipate needs, take initiative, and independently drive follow-up.
• Ability and willingness to quickly learn new technologies, including emerging AI tools.
• Ability to work independently while collaborating effectively with teams across the organization.
• Adaptable, receptive to feedback, and comfortable taking direction when needed.
• High level of discretion, sound judgment, professionalism, and follow-through.

Responsibilities

• Provide high-level administrative and operational support to the CIO, including calendar management, meeting coordination, travel, communications, and special projects.
• Coordinate cross-functional meetings, initiatives, and deliverables involving Technology, Finance, Legal, Procurement, Human Resources, Operations, and external vendors.
• Oversee technology contract and vendor administration, including renewals, documentation, onboarding, and ongoing vendor coordination.
• Support vendor due diligence and compliance activities, maintaining accurate records and coordinating required reviews and documentation.
• Coordinate technology purchasing, invoicing, budget tracking, and vendor payment activities in partnership with Finance and Accounts Payable.
• Support technology projects, leadership meetings, audits, and other department-wide initiatives by maintaining schedules, documentation, status reporting, and follow-up.
• Coordinate enterprise AI and technology enablement programs, including training, workshops, communications, and stakeholder engagement.
• Serve as a central point of coordination for the Technology organization, ensuring information, approvals, and action items move efficiently across teams.

Skills

Executive support

Vendor management

Contract administration

MS Office

Communication skills

Scheduling

Organizational skills

Tech adaptability

Independent work

Discretion

Tools

Contract management software

Job description

Atrium seeks an Executive Assistant to the Chief Information Officer in Paramus, NJ. This full-time role supports high-level administrative needs across technology, finance, legal, and procurement while coordinating with external partners.

The position emphasizes calendar management, vendor administration, and cross-functional project support, with a focus on discretion and proactive prioritization in a dynamic environment.