Executive Assistant & Office Manager — Luxury Beauty

Atrium

New York (NY)

On-site

USD 55,000 - 78,000

Full time

3 days ago

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Benefits offered by this job

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Job summary

Atrium is seeking an Executive Assistant & Office Manager to support the CEO and oversee daily corporate office operations for a luxury beauty brand. The role blends elite executive support with hands-on office management in a fast-paced, high-touch environment.

The ideal candidate is highly organized, discreet, proactive, and experienced in supporting senior leadership in a prestige beauty setting. Strong calendar, travel, and coordination skills are essential.

Qualifications

5+ years of Executive Assistant, executive support, office management, or closely related experience.
Professional experience in the beauty industry is required.
Experience supporting a CEO, Founder, C-suite executive, or other senior leader.
Strong calendar management, scheduling, meeting coordination, and executive travel.
Ability to balance high-level executive support with hands-on office management responsibilities.
Proficiency with Microsoft Office and/or Google Workspace.
Ability to lift and move boxes weighing up to 25 lbs.

Responsibilities

Provide proactive, high-level administrative support directly to the CEO.
Manage a complex and frequently changing executive calendar, including meetings and priorities.
Coordinate domestic and international travel and logistics.
Prepare and edit presentations, decks, reports, and executive materials.
Support leadership and board meetings, special events, and executive engagements.
Maintain and update the company organizational chart in partnership with HR.
Oversee office operations and ensure the corporate office reflects luxury standards.