Executive Office Manager — Hybrid (1x/Week Remote)

Metropolitan Transportation Authority; New York (NY); Hybrid; USD 99,000 - 148,000; Full time

Job summary

Metropolitan Transportation Authority is seeking an Office Manager to provide high‑level executive support to the Chief of Staff and EVP. The role coordinates daily schedules, research, and correspondence while liaising with internal and external stakeholders.

Ideal candidates have a BA/BS and over a decade of administrative experience, with strong MS Office skills and impeccable confidentiality. Hybrid work options and interaction with senior leadership are key aspects of the position.

Qualifications

• BA/BS or equivalent required.
• 10 years of progressively responsible executive/administrative support experience.
• 3 years coordinating complex initiatives and managing competing priorities.

Responsibilities

• Streamline and coordinate work to support the EVP and executive leadership.
• Manage administration and clerical tasks including mail, calls, and materials.
• Review correspondences needing EVP approval and coordinate projects.
• Undertake ad-hoc assignments and confidential projects.
• Ensure compliance with policies and meet deadlines.
• Occasional extended hours as needed.
• Oversee contractors and review invoices.
• Escalate issues as appropriate.

Skills

Executive support

Communication

Organization

Confidentiality

Interpersonal skills

Education

BA/BS in Arts/Sciences or equivalent

Tools

Microsoft Office

MS Word

MS Excel

PowerPoint

Job description

Metropolitan Transportation Authority is seeking an Office Manager to provide high‑level executive support to the Chief of Staff and EVP. The role coordinates daily schedules, research, and correspondence while liaising with internal and external stakeholders.

Ideal candidates have a BA/BS and over a decade of administrative experience, with strong MS Office skills and impeccable confidentiality. Hybrid work options and interaction with senior leadership are key aspects of the position.